Consultancy for Supporting Partner Organization in Human Resources

Kvinna till Kvinna’s Syria Regional Programme focuses on women´s increased participation, psychosocial support, and women´s economic empowerment as well as support to partner organisations’ capacity building, networking, and advocacy in the region.

Purpose of the assignment

The overall purpose of this consultancy is to support one of Kvinna till Kvinna’s partner organisation in the Syria Regional Programme in Human Resources (HR).

Details of the assignment Deliverables

• Work with the partner organization to update HR policies and annual HR plans (Staff leaves and annual holidays, travel & per diem, staff care)
• Work with the partner organization to update their organizational chart based on their new strategy
• Train relevant staff on conflict resolution and communication skills to enhance organization values
• Support in the implementation of the staff appraisal process to be able to assess and ameliorate
• Work closely with the organization to develop new approaches, systems tools, and strategies according to the findings, the need, and the operational context specifically related to remote working
• Finalize and submit the developed systems, policies, procedures, tools, and strategies.

Deliverables and reporting requirements

Inception

• Submit an inception report (around 1-2 pages) explaining how the consultant envisions the process of the assignment and a detailed work plan, including tentative timing.

Implementation

• Review and assess existing relevant policies, procedures, tools, and related documents of the partner organization;
• Develop tailored new charts, strategies policies with action plans;
• Follow-up with key staff in the partner organisation to discuss and finalize the new charts, strategies, policies and plans;
• Prepare and conduct meeting for the partner organization to discuss with relevant staff on how to implement the developed strategies, policies and plans;
• Present to and discuss with management of the partners organization before finalizing the documents; and
• Submit the final version of the policies and plans.
• Facilitate trainings for staff on communication and conflict resolution as needed;

Final reporting:

• A final report (format can be discussed) that includes summaries of overall findings, observations, and recommendations for the partner organisation to be shared with Kvinna till Kvinna.

Management and organisation

The consultant will be working closely with the Kvinna till Kvinna Syria Regional Programme team. The consultant is responsible for completing and delivering the above specified deliverables to the Syria Regional Programme team and the partner organization.

The total duration of the consultancy is to be decided between the consultant, the partner organization, and Kvinna till Kvinna’s Syria Regional Programme team, based on a time frame submitted by the consultant in accordance with the points specified in this ToR.

Consultant fees shall be specified as fees per day including taxes, social security contributions and VAT. The tender shall state an estimated total value of tender, including expenses such as telephone, internet or postage, and expenses for travel to the Middle East and/or Europe related to the assignment.

Contracted consultant cannot further subcontract the assignment. In cases where the tender includes a team of consultants, their division of work shall be presented.

Required qualifications

• Substantial experience of Non-governmental Organizations sector
• Substantial experience in Human Resources
• Good understanding of women’s rights, civil society, and development programming.
• In-depth knowledge of the Syrian context
• Fluency in Arabic and English, both written and spoken.
• Strong facilitation skills and the ability to lead a group through a set process.
• Educational requirement: University degree or equivalent of relevance for the assignment.