Final Evaluation of Supporting basic education for Syrian refugees and Egyptian host communities in Greater Cairo, Alexandria, and Damietta(Tawasol)

Terms of Reference for Final Evaluation Study

Tender No. 27-2021 GC

 

Tender Main Facts Table

Tender Reference

FAD #386: Supporting basic education for Syrian refugees and Egyptian host communities in Greater Cairo, Alexandria, and Damietta (Tawasol Project: Learning Coexistence)

Project Timeframe:

September 2019 to April 2021

Tender Launch Date:

15 March 2021

Applicant Deadline:

05 April 2021

Inception Report Due:

15 April 2021

Evaluation Timeframe:

18 April – 9 May 2021

Draft Evaluation Report due:

9 May 2021

Final Evaluation Report due:

16 May 2021

Commissioned by:

Plan International Egypt, Building 71, Street 105 Hadayek el Maadi, Cairo, Egypt.

PRF No.

0010520251

 

 

Contents

1.       Overview of Plan International Egypt 3

2.       Background of the Project 3

2.1 Project Results: 3

2.2 Targets: 3

3.       Objectives and Scope of the Assignment 4

3.1 Main Objectives. 4

3.1 Key Questions. 5

4.       Intended Users of the Evaluation and Key Stakeholders Involved. 6

5.       Geographical Scope. 7

6.       Methodology. 7

6.1 Inception Phase. 7

6.2 Secondary Data Review (Desk Review) 7

6.3 Primary Data Collection and Data Entry. 8

6.4 Tools. 8

6.5 Sampling. 9

6.6 Analysis, Validation and Reporting. 9

6.7 Dissemination of Findings. 9

7.       Deliverables. 9

7.1 Inception report 9

7.2 Data collection tools and related materials. 9

7.3 Draft Evaluation Report 9

7.4 Final Evaluation Report 10

7.5 PowerPoint Presentation. 10

8.       Ownership. 10

9.       Consent Forms. 10

10.        Permissions. 10

11.        Ethics and Safeguarding Policy. 11

12.        Data Privacy policies at Plan International 12

13.        Qualification and Experience Required. 12

14.        Management of the Study. 12

15.        Payment Terms. 12

16.        Timeline. 12

17.        List of Annexes. 13

18.        Submission of Proposals. 13

19.        Applicant Appraisal Criteria. 14

20.        General Conditions. 15

21.        List of Acronyms: 15

 

 

  

 

 

 

 

 

 

 

 

 

 

 

  1. Overview of Plan International Egypt

Plan International is an independent global child rights organisation striving for a just world that advances children’s rights and equality for girls. For over 76 years, we have supported girls and boys and their communities around the world to gain the skills, knowledge, and confidence they need to claim their rights, free themselves from poverty and lead positive fulfilling lives.

 

Plan International has been working in Egypt since 1981 according to an agreement with the Ministry of Foreign Affairs under the supervision of the Ministry of Social Solidarity. Today, Plan International Egypt works in 10 governorates: Cairo, Alexandria, Sharkeya, Giza, Beheira, Damietta, Kalyoubya, Assuit, Qena and Sohag.

 

Plan Egypt adheres to its Programme and Influence Quality Policy (P&IQ) which refers to our commitment to attain the highest standards of quality for our work across all technical areas and at all levels. This is achieved through rights-based, gender transformative and accountable programme and influence work, which builds upon evidence, partnerships, meaningful participation, and efficient use of resources. Quality work must contribute to lasting change and positive impact for children.

 

  1. Background of the Project

The project responds to the education and child protection needs of the most vulnerable children amongst Syrian refugees and Egyptian host communities in Greater Cairo, Alexandria and Damietta. The project aims to contribute to improved access to and quality of education and to a protective environment through support to vulnerable households as well as Syrian learning centers. The action supports access to, retention in and quality of education through provision of cash grants for the most vulnerable households (80% Syrian, 20% Egyptian); small rehabilitation work in learning centers; and provision of learning materials and training for teachers. The action supports improved protective environment for children through parents’ circles, peace clubs and education and protection committees, bringing together the Syrian and Egyptian communities.

 

2.1 Project Results:

  • R1. Increased access of vulnerable Syrian and Egyptian households to education grants to reduce school drop-out risks of their children.
  • R2. Improved quality of learning opportunities for vulnerable Syrian and Egyptian boys and girls aged 5 to 14 years in public schools and learning centers.
  • R3. Improved protective learning environment for boys and girls in public schools and learning centers.
  • R4. Vulnerable Syrian refugees and Egyptian host communities’ households have access to social safety net throughout COVID-19 pandemic.
  • R5. Syrian and Egyptians families, public schools, and Syrian learning centers, are provided with Hygiene and sterilization kits to minimize COVID-19 transmission.
  • R6. Parents, caregivers, gain confidence and knowledge to support their children's learning, development, and wellbeing throughout the COVID-19 pandemic.

 

 

2.2 Targets:

Category

Number

Location

Direct/Indirect

Activity related to target group

Children aged 5-14

5,106

Damietta, Alexandria, 6th of October, 10th of Ramadan

 

 

Direct

Disburse education grants to 3000 Syrian and Egyptian boys and girls aged 5 to 14 years to support their learning opportunities

Children aged 5-14

3000

Direct

Back to school kits

children aged 5-14

600

Direct

Children's Peace Clubs in LCs

Parents

480

Direct

Parenting TOT & circles in LCs.

House holds

573

Direct

Multipurpose cash grants (COVID-19 response intervention)

House holds

1796

Direct

  1. Hygiene kits
  2. Child friendly awareness package including coloring books/stories on COVID-19

Syrian learning centers (support and capacity building)

10

Direct

  1. Support SLCs to develop contingency plans
  2. Provide basic active learning materials to target learning centers
  3. Education and Protection Committees meetings.
  4. Support LCs with safety protocol
  5. Sterilization and hygiene kits support to 10 Syrian Learning centers

Syrian learning centers educators

120

Direct

  1. Refresher training learning center teachers on: active learning and positive discipline and classroom management.
  2. Training on child protection and anti-bullying to LCs educators.

Training on interactive online learning to LCs educators.

 

 

  1. Objectives and Scope of the Assignment

As part of regular monitoring and evaluation framework activities planned for the project, the consultant(s)(s) will carry out an end line study with beneficiaries identified within the Plan International Egypt programme. The evaluation will cover the period of 1 June 2018 to 30 April 2021. The main purpose of this final evaluation is to determine whether the project outputs and outcomes have been achieved, and the project’s overall contribution to impact. All the programme result areas, outcomes and activities stated in the results log frame will be assessed. The evaluation will highlight positive and negative changes produced by this intervention, directly or indirectly, intended, or unintended. This will include the project impact and effects on target beneficiaries and the wider community through education and protection interventions. The evaluation will contribute to shared learning and provide accountability to partners, beneficiaries and donors. It will identify lessons learned and make recommendations to guide and inform future similar projects and programmes, with a specific attention to education and protection programming in the context of Syrian refugees and Egyptian host communities, and ultimately contribute to the development of future project designs and grant proposals. More specifically, the final evaluation will provide the decision-makers in Plan International Egypt with sufficient information to:

 

  • Make an overall independent assessment about the performance of the project paying particular attention to the impact of the programme actions against their objectives and targets; and
  • Identify key lessons and to propose practical recommendations for follow-up and innovative actions, ultimately contributing to the development of the future project designs.

3.1 Main Objectives

The main objectives of the final evaluation are as follows:

 

  • To evaluate the achievements of the project (Phase I and II) against the expected project results taking into consideration the various factors that contributed to the successful implementation of the project. Particular attention will be given to the baseline data, immediate objectives, outputs, indicators (Annex III), and activities specified in the project document.
  • To identify and assess any unintended effects (positive or negative) of the project.
  • To evaluate the contribution of the project towards the thematic strategic objective laid out in Plan Egypt’s Country Strategic Plan (CSP) and the relevant indicators defined in the CSP Monitoring and Evaluation Framework.
  • To analyse the project’s approach to education in emergencies and protection interventions, adaptation to changing conditions, including COVID19, partnerships in implementation arrangements, changes in project design and overall project management.
  • To generate lessons learned, based on findings and conclusions, and highlight specific recommendations for major stakeholder groups. An action plan for major stakeholder groups will be developed to promote sustainability and long-term impact to the beneficiary communities.
  • Determine the impact of the project against Plan International’s Gender Transformative Marker.

 

3.1 Key Questions

The Key Questions to be addressed in the final evaluation are as follows:

 

Relevance

  • How consistent is the project with the Plan approaches (i.e., global strategy, country strategy)?
  • How has the project been responsive to the sectoral Education and Protection Response Plan?
  • Was the project design, planned interventions and targeting strategy appropriate given the education and protection needed improvement as well as needs and preferences of Syrian refugees and Egyptian host communities?

 

Efficiency

  • Were project financial, human and technical resources and inputs used in the best possible way to achieve project objectives? Why or why not?
  • What could have been done differently to improve implementation and maximize impact at an acceptable cost?
  • To what extent the management structure and operational arrangements between Plan and partner CDAs contribute to efficient delivery and maximized value of money invested?

 

Effectiveness

  • To what extent were the project objectives achieved / are likely to be achieved including changes against indicators?
  • How well has the internal monitoring system contributed to the evaluation and to ongoing project implementation?  
  • What were the helping and hindering factors for the implementation? And how did that affect achieving project’s objective?
  • Are there any unplanned (positive or negative) consequences resulted from the project’s activities?
  • How did COVID-19 impacted project’s communities and the effectiveness of the project, did it create new patterns of GBV or inequalities within communities?
  • How effective has Plan’s COVID19 adaptation been on project outcomes? Has it contributed to the achievement of results?
  • How has the multi-purpose cash component contributed to education and protection outcomes?

 

Impact

  • To what extent has the project achieved its SOs and contributed towards its longer-term education and protection goals?
  • Approximately how many people has the project reached, directly and indirectly?
  • What are the positive and negative changes produced by the project, directly or indirectly, intended or unintended?
  • What impact was most valuable to project beneficiaries? Why? And what interventions they think didn’t help them or minimally did? Why?
  • To what extent was the interventions’ implementation safe for all target groups?
  • What has the impact been on different targeted groups? (teachers, children, parents etc.)
  • Did impact vary for different targeted groups (household vulnerability, nationality, gender, school situation)? If so, how, and why?
  • How can the project reach more children? How can LCs be supported to make sure they are not missing the children who not in school?
  • Visibility: To what extent has project impact been captured? i.e., qualitative data, quantitative data, success stories, social media, press releases etc.

 

Sustainability

  • Are the changes brought about by the project resilient and sustainable? Why or why not?
  • Are project partners willing to continue project activities?
  • Has the project considered sustainability in the context of education in emergencies? i.e. inclusion in formal education, phase out into formal education pathways etc.
  • Has the project assessed what of continued support is needed for Learning Centres?
  • Has the project considered how Learning Centres would continue without the function of the programme? (i.e., exit plan)

 

Learning

  • How do we learn from the project and share the learning to improve programmes?
  • What needs to be done differently to achieve and maximise a positive impact on children’s lives and the fulfilment of their rights?
  • What are the key insights on gender equality and GBV patterns captured by targets that needs more specific interventions to tackle within the communities?
  • Has there been specific learning on PIE’s approach to COVID19?
  • Has there been specific learning regarding blended learning?

 

 

  1. Intended Users of the Evaluation and Key Stakeholders Involved

The intended users of the evaluation will be those directly involved in and/or managing the project. The evaluation will help Plan Egypt and the project partners to learn from the project implementation to guide future programming, project design and advocacy efforts. The evaluation report will also be used to document the progress of the project to the donor and to extract key achievements for communication purposes. The evaluation will feed into the monitoring of the progress of Plan Egypt’s programming towards the strategic outcomes for the thematic area laid out in its Country Strategic Plan and further detailed in Plan Egypt’s CSP Monitoring and Evaluation Framework.

 

The evaluation will involve representatives of all key stakeholder groups of the project, including children and youth, women, men, partners, local and national government, and Plan staff. Special attention will be paid to making sure that the views of girls and of other relevant vulnerable groups are captured.

 

Prior the beginning of field visits and data collection, the evaluator(s) must ensure that participants are informed about the reasons of the visit and the next steps in the research process including how the findings will be shared with them.

 

  1. Geographical Scope

The evaluation will be conducted at the local level in four governorates. Several focus group discussions and interviews will be conducted with children, households, educators, and other relevant partners. These meetings may be conducted online depending on the COVID-19 context.

 

Governorate

Locations

Activities

Giza

6th of October

(e.g. Surveys, FGD, KII)

Sharkia

10th of Ramadan

(e.g. Surveys, FGD, KII)

Alexandria

Montzah and Borg el arab

(e.g. Surveys, FGD, KII)

Damietta

New Damietta and Gamasa

(e.g. Surveys, FGD, KII)

 

  1. Methodology

 

6.1 Inception Phase

At the beginning of the process, the evaluator(s) and relevant Plan staff will conduct meeting(s) to discuss and agree on the methodology and approach proposed by the evaluator(s) in his/her proposal:

 

  • The overall strategy, approach, samples, locations, logistics, coordination, and implementation plan of the study.
  • Identify the key internal and external stakeholders to be involved at different stages including the process of child and community participation; and opportunities to discuss and respond to emerging findings as relevant.
  • A time plan including milestones and management reporting from consultant(s).
  • Use and dissemination plan for the research including reporting formats or events, audiences, and main responsibilities.
  • How data will be handed over to relevant Plan offices at the end of the process.
  • Safeguarding Children and Young People policy and ethical considerations during the implementation of the study. 

 

6.2 Secondary Data Review (Desk Review)

The evaluator(s) in collaboration with Plan International Egypt will identify secondary data for review (research, evaluations, and government policies and so on relevant to the project). These will include but are not limited to:

 

  • Project proposal document and logical framework
  • Project baseline study report and tools
  • Tawasol Internal Baseline Report
  • Tawasol Internal Midterm Report
  • Project reports
  • Vulnerability assessment tools
  • LC Assessment
  • Impact Assessment of Cash on Education Study
  • PDM reports
  • Monitoring and Evaluation reports
  • Child Rights Situation Analysis – Plan International and Save the Children – November 2014
  • Plan Egypt Country Strategic Plan and Monitoring & Evaluation Framework 2016-2020
  • Plan International Safeguarding Children and Young People Policy and Code of Conduct
  • Project Monitoring and Evaluation Plan
  • Case studies and success stories
  • Plan International Gender Equality and Inclusion Policy
  • Plan International Gender Transformative Marker
  • Plan International data privacy policy

 

6.3 Primary Data Collection and Data Entry

Following the desk review, the consultant(s) in close collaboration with Plan International Egypt and local partners will design the final evaluation tools to collect the primary data for the project. The study will include different approaches with a variety of primary and secondary data sources including child-centred participatory methods. The consultant(s) will develop an electronic database to store relevant data from the final evaluation linked to the indicators.

 

Plan always aims to integrate the elements of its Programme and Influence Quality principles in carrying out project final evaluations. The research process should help people living in poverty or facing exclusion, especially girls to articulate their views, analyse their experiences and build up their confidence to take action. Plan is also interested in seeing the final evaluation process as encouraging reflection and dialogue among all the main stakeholders involved in the social issues we work on, from their perspective as well as ours.

 

All precautionary measures against COVID-19 should be ensured by the evaluator(s)(s) to ensure the safety of the participants at the study and the CDAs and PIE staff as well. This should be highlighted and accounted for on both the technical proposal and budget.

 

6.4 Tools

The following are some recommended tools. However, the evaluator(s) should not feel limited to them if other tools are deemed relevant to this evaluation, as long as the participatory tools mentioned below are taken into consideration. The tools provided by the evaluator(s) should be gender-sensitive and, where children are involved, child-friendly, and should be tested and will be reviewed and approved by Plan before commencing data collection activities.

 

  • Participatory tools such as focus group discussions, in-depth interviews, questionnaire, innovative tools with children and youth, semi-structured stakeholder interviews, and key informant interviews.
  • Youth-friendly and gender-sensitive tools where children and youths, especially girls, can take the lead in implementing.
  • Other community reflection tools as recommended by the consultant(s).
  • The project log-frame includes some Plan International Egypt indicators (Country Strategic Plan indicators); therefore, Plan International Egypt may provide specific data collection and collation tools for these indicators.

 

6.5 Sampling

The consultant(s) will provide the suggested sampling methodology and size. Plan will review and decide whether to approve it or if any further modifications or changes are needed. All the collected data, qualitative and quantitative, collected through the assessment should be disaggregated by age, sex, location, nationality, level of education, sponsorship status if exists, and disability if exists.

6.6 Analysis, Validation and Reporting

It is critical that findings are validated by a representation of all stakeholder groups who participated in the evaluation. For this reason, after data analysis and first drafting of the evaluation report (also incorporating the desk review), the evaluator(s) will conduct a validation for the project evaluation. The consultant(s) will consider the validation activity in his/her proposal and financial offer. Plan Egypt and the consultant(s) will agree on the exact scope, level and time of this validation process while refining the detailed implementation plan. The feedback from the validation will be reflected in the draft report submitted to Plan for further feedback and comments to be considered in the final evaluation report.

 

6.7 Dissemination of Findings

Before finalization of the consultancy, the consultant(s) will share the main findings with the project’s stakeholders and research participants in an audience-appropriate way.

 

  1. Deliverables

 

7.1 Inception report

The inception report will be delivered to Plan after the initial meeting and desk review have taken place. The report should include the objectives of the evaluation, a detailed plan of how the evaluation will be carried out describing research methodology, qualitative and quantitative survey, proposed guiding questions for semi-structured interviews, focus group discussion or other approaches, and proposing the draft data collection questionnaires. The inception report should also provide a clear matrix of roles and responsibilities indicating the persons involved in the evaluation and their roles, the key internal and external stakeholders to be involved, a detailed work plan and timeline and a detailed financial breakdown including the number of days and persons involved. It should also summarize the preliminary findings and any preliminary hypotheses resulting from the desk review and explain the process for obtaining the participants’ consent and any necessary government permissions. A detailed work plan should be annexed to the report. The main text of the inception report should not exceed 10 pages. The inception report, as well as all the suggested tools, should be delivered in English.

 

7.2 Data collection tools and related materials

The final FGD questions, interview questions, questionnaires, other tools that will be used with target groups will be shared by the evaluator(s) in English and Arabic prior to the data collection process after the tools have been tested and possible modifications to them based on the tests have been made.

 

7.3 Draft Evaluation Report

A full report with main text of maximum 30 pages, excluding cover page, basic document information page, table of contents, abbreviations, executive summary, and annexes. The draft report should be delivered in a soft copy in English. References should be fully cited after all important facts and figures. The analytical reports of the findings should be presented in a qualitative format supported by quantitative charts and tables. The report should, as a minimum, include the following elements:

 

  • Front page with the title of the evaluation, date and authors of the report
  • A table of basic document information on page 2
  • Executive summary (3-4 pages) that presents the key points of the different sections
  • Objectives and the intended use of the evaluation 
  • Methodology and limitations of the evaluation
  • Description of the project
  • Findings, including a table presenting the progress of the project outcomes and indicators against the baseline data
  • Conclusions and recommendations
  • Relevant annexes, which as a minimum must include:
              • Summary assessment format of standard questions (format will be provided by Plan) 
              • List of people interviewed or consulted
              • Bibliography of the documents reviewed 
              • Terms of Reference for the evaluation 
              • Completed Consent Forms (including for children and their caregivers and adults) 
              • Cleaned Data, including data files (e.g., Excel, SPSS), transcripts of qualitative data, syntax/ code books, etc.

 

7.4 Final Evaluation Report

The evaluation report will be considered as final only after incorporating the feedback from stakeholders, Plan Egypt, and partners. The final report will be delivered in a soft copy in English and Arabic.

 

7.5 PowerPoint Presentation

A PowerPoint presentation highlighting the main findings of the study in both Arabic and English language.

 

  1. Ownership

Raw data will be delivered to Plan International Egypt at the end of the study:

  • All original study instruments with their recorded field data. 
  • Copies of all Excel files / databases used for data analysis (English and Arabic versions, for Plan Egypt to validate the analyses).
  • All materials, reports and other documents produced by the consultant(s) under this task will be the sole property of Plan International Egypt.
  • For any use of the produced materials/reports/documents, other than for the purpose of the project and Plan International Egypt, the consultant(s) must receive a formal approval from Plan International in writing.

 

  1. Consent Forms

 

The study will be conducted within regular monitoring and evaluation activities for the project. The consultant(s) should ensure that all participants are informed about their rights during data collection and document their approvals through PIE consent forms templates.

 

  1. Permissions

The evaluator(s) will be responsible for obtaining the necessary permissions to implement the research data collection at the local level and national levels.

 

  1. Ethics and Safeguarding Policy

The consultant(s) is obliged to respect the following ethical and child protection requirements:

 

  • Fair and inclusive: The consultant(s) should seek the views of various stakeholders: Children with and without disabilities, street children, youth, their families, CSOs, community, partners and government actors and be able to identify and address potential conflict of interest and unequal power relationships. Special efforts should be made to make the research process child-centred and sensitive to gender and inclusion. 
  • Conflict of interest: The consultant(s) must demonstrate the necessary independence and declare any conflict of interest and potential biases, including bias towards any of the stakeholders, target groups, types of research methodologies or approach, social, political or religious prejudice.
  • Based on rights and ethics: Plan International is fully committed to providing a safe and supportive environment for all children and young people. We take very seriously our responsibility to promote child and youth safe practices, protecting them from harm and abuse, in any form. We are committed to ‘doing no harm’ and understand that we have responsibilities to the children with whom we come into contact. Everybody working for, or, with Plan International has a responsibility to support the care and protection of children and young people and ensure that no child or young person comes to harm as a result of their association or engagement with us and those who represent us. The consultant(s) must respect the rights and dignity of participants as well as comply with relevant ethical standards and Plan’s Safeguarding Children and Young People Policy and Code of Conduct.
  • The research must ensure appropriate, safe, non-discriminatory participation; a process of free and un-coerced consent and withdrawal and confidentiality and anonymity[1] of participants. The informed consent of each person (including children) participating in data collection should be documented.
  • Safety and the Environment: Safety and the environment will be considered in Plan’s Logistics and Procurement decisions, including assuring that, wherever possible, our Logistics and Procurement strives to do no harm and, further to assure the safety of our staff, communities and associates.
  • Procurement Ethics, Fraud, Bribery and Corruption: Plan has a policy of zero tolerance of fraud and corruption (see Anti-Fraud and Anti-Bribery and Corruption Policy), and requires staff and volunteers at all times to act honestly and with integrity, and to safeguard the assets for which they are responsible. Fraud and corruption are ever-present threats to Plan’s assets and reputation and so must be a concern of all members of staff and volunteers.

PIan takes the most serious view of any actual or attempted act of fraud or corruption by members of Plan staff, volunteers, Plan contractors or their employees, implementing partners and agents acting on behalf of PIan. Employees and volunteers involved in actual or attempted fraud or corruption of any kind will be subject to disciplinary action up to and including dismissal (if legally bound) and may be reported to law enforcement authorities for criminal prosecution. Plan will endeavour to recover, by all legal means, any funds lost through fraud from those responsible.

 

Plan purchases must be conducted with high professional integrity and personal ethics, ethical behaviour includes not misusing resources, ensuring value for money, not receiving gifts, incentives or favours to conduct Plan related business and to declare any and all conflicts of interest.

 

  1. Data Privacy policies at Plan International

The consultant(s)(s) should adhere to Plan International data privacy data which sets out minimum standards in relation to the collection and use of Personal Data by Plan International or other commissioned parties. An orientation on participants’ data privacy policies at PIE will be conducted by relevant PIE staff to ensure the data collection maintain privacy and confidentiality of participants’ data. However applicants are encouraged to highlight their data privacy considerations in their technical offers.

 

  1. Qualification and Experience Required
  • Advanced degree in social sciences, development studies, or relevant fields).
  • Significant experience in conducting research and baseline/end line studies, use of participatory techniques, and monitoring & evaluation.
  • Significant experience in cash programming, education programming and child protection programming.
  • Proven track record on conducting final evaluations (at least two similar studies).
  • Proven experience in using innovative and child-friendly data collection approaches and tools.
  • Knowledge of the rights-based approach, child rights and experience in research on programmes with children and vulnerable groups.
  • Excellent writing and speaking skills in both English and Arabic.

 

  1. Management of the Study

Plan International Egypt has appointed an overall focal point for the study that will keep primary contact with the evaluator(s)(s). In addition, Plan will appoint one focal point per each governorate where the primary data collection will take place for coordination purposes. Throughout the research process the evaluator(s) will work jointly with relevant Plan Egypt programme staff (Programme Quality and Delivery Manager, Programme Unit Manager, Project Coordinator/Manager, Technical Advisors, the M&E team at country office and programme area level).

 

  1. Payment Terms

Payment will be made through several instalments:

  • The first installment is 25% upon the signing of contract.
  • The second installment is 50% upon the submission of draft evaluation report.
  • The third instalment is 25% upon the submission and satisfaction of:
    • Final evaluation report in English and Arabic.
    • Power point presentation with the main findings of the study in English and Arabic.
    • Data collection tools and related materials.
    • All raw data and databases from primary data collection.

 

  1. Timeline
  • Tender Launch Date: 15 March 2021
  • Deadline for Applicants: 30 March 2021 Extended till 5 April 2021
  • Expected date for signing contract: 7 April 2021
  • Expected inception report submission: 15 April 2021
  • Expected data collection timeframe: 18 April – 30 April 2021
  • Expected report first draft: 9 May 2021
  • Final approved report submission deadline: 16 May 2021

 

  1. List of Annexes
  • Annex I - Evaluation Inception Reports Review Checklist
  • Annex II - Evaluation Reports Review Checklist Monitoring and evaluation plan
  •  Annex III - TOR Annex Indicator Table
  • Annex 4 Gender Marker_EN
  • annex 5 GLO_GuidanceMarker-Final-IO-EN-Jan20
  1. Submission of Proposals

The technical proposal and financial offer should be submitted as hard and soft copies (CD or USB flash drive) in separate sealed envelopes and delivered to Plan’s address:

 

Building 71 Street 105,

Hadayek el Maadi,

Cairo,

Egypt

 

Offers are accepted via Courier, in case they are sent from outside Of Egypt at above address

 

 

Interested consultant(s)s or agencies should submit their proposal in English based on the Terms of Reference. The proposal should include:

 

 

  • Technical offer including proposed methodology to be adopted in the evaluation and proposed timeline of research activities, including the expected level of effort and number of working days in a tabular form.
  • A statement on how the consultant(s) will ensure ethics and child and youth safeguarding in the evaluation process. This should also include consideration of any risks related to the research and how these will be mitigated.
  • A separate financial offer that includes all fees or expenditures in a table such as the one below. Extra rows can be added if needed.

 

Item

Description

Unit

# of Units

Unit Cost

Total

in EGP

A. Level of Effort

A.1. Core Consultant(s) and Team Leader

Literature Review

 

 

 

 

Stakeholder Analysis

 

 

 

 

Tools Design

 

 

 

 

Tools Modification

 

 

 

 

Analysis Sheets Design

 

 

 

 

Training for local teams

 

 

 

 

Field Supervision and Implementation

 

 

 

 

Data Analysis, Drafting and Validation

 

 

 

 

Finalization of Report

 

 

 

 

A.2. Research Specialist(s)

Tools Design

 

 

 

 

Training for local teams

 

 

 

 

Field Supervision and Implementation

 

 

 

 

Tabulations and Data Categorization and Analysis

 

 

 

 

A.3. Other Efforts

Data Collectors

 

 

 

 

Database development

 

 

 

 

Translation

 

 

 

 

Data Entry Fees

 

 

 

 

Subtotal of (Level of effort)

 

B. Other Costs

B.1. Travel

 

 

 

 

B.2. Accommodation

 

 

 

 

B.3. Perdiem

 

 

 

 

B.4. Transportation of Trainees during training

 

 

 

 

B.5. Breaks and Meals for Training Participants and other audience

 

 

 

 

B.6. Training Stationary

 

 

 

 

B.7. Miscellaneous

 

 

 

 

Subtotal of (Other Costs)

 

Overall Total

 

Overheads XX%

 

Total Assignment Costs Including VAT

 

Only ……………………………………………………………………………………………………………………

 

Please mentioned at end of Financial Proposal this comment

“All the tax determined by law will be deducted by Plan “.

 

 

  • Profile of the organization (in the case of an institution) including experience with similar research in the past.
  • Full list of the team that will implement the study, with respective roles and CVs of the lead members of the study team. CVs of the rest of the team are also welcome.
  • A hard copy of one similar report written by the consultant(s) to validate the quality of analysis and presentation of findings
  • Deadline for applicant submission: 05 April  2021
  • For inquires feel free to communicate with:  [email protected]

 

 

 

  1. Applicant Appraisal Criteria

The evaluation will be based on the following criteria according to the submitted documents:

 

Evaluation type

Weight

Applicant’s Qualifications and Experience. This includes but not limited to:

Applicant’s overall qualifications compared with requirements specified in the ToR, demonstration of experience in conducting research and evaluations, demonstration of applicant’s knowledge of the rights-based approach, gender equality, child rights and experience in research / evaluations with children and vulnerable groups, and skills in English writing)

25%

Assignment Methodology. This includes but not limited to:

Appropriateness of the overall strategy and approach, appropriateness of the proposed sampling method and size, appropriateness of the proposed data collection methods, proposed research team is appropriate in size and the team members' qualifications for the assignment, timeline plan / work plan includes all the key steps of the study process and meets the deadlines specified in the ToR, description of how ethical, child protection and gender equality considerations will be taken into account in the study process, …etc)

35%

Personal interview with consultant(s)

Applicant is able to demonstrate full understanding of the assignment and the methodological approaches presented in the proposal”

 

10%

Financial Evaluation

30%

For the technical scoring, if the applying consultant get 30% or less (out of 60%) on the technical scoring, they will be rejected and will not move to the other step for financial scoring.

 

 

  1. General Conditions

The following conditions must be respected otherwise your quotations will not be evaluated:

 

  • Signed and stamped the general conditions, financial and technical offers (all pages).
  • Submit photocopy from valid commercial register, tax register and VAT certificate, Copy of ID for commissioner to sign the contract (in case of company).
  • Submit photocopy from valid tax register for individuals (in case it’s the consultant(s) obtain tax card).
  • The prices must be written in numbers and letters and both must be similar.
  • The financial offer must include (VAT, social insurance if it’s applied and any other taxes)
  • Plan International Egypt have the right to accept, reject or split the offer without giving a justification to the bidders and the bidders don’t have the right to ask for a justification or a clarification for the committee selection.
  • The submission of the technical and financial offer from the bidders means that the bidders are accepted those conditions.
  • In case the bidders have any conditions, they must write it clear on a separate page and signed and stamped (only the company letterhead in case of companies).
  • The bidders must submit only one technical and financial offers for each tender and in case they submit more than one offer all of his\her offers will be excluded from the tender.
  • The bidders must submit a photocopy from his previous working experience especially the similar works and the works that have been done with Plan international Egypt.
  • Any offers exceed the amount of 50,000 LE must be submitted in a sealed envelope.
  • The bidders are responsible on all kind of taxes with no responsibility on Plan International Egypt.
  • Taxes stated by law will be deducted before paying to the service provider.

 

 

  1. List of Acronyms:

 

Please include here the list of the acronyms used in the ToR:

 

 

 

BLS

Baseline Study

CBPiE

Cash Based Programme in Emergencies

CBWG

Cash and Basic Needs Working Group

CIGG

Carey Institute for Global Good

CPWG

Child Protection Working Group

EiE

Education in Emergencies

EiH

Education in Harmony

EPCs

Education and Protection Committees

EPO

Egyptian Post Office

EWG

Education Working Group

HHs

Households

IDs

Identity Documents

INEE

Inter-Agency Network for Education in Emergencies

INO

Ireland National Office

IPTT

Indicator Performance Tracking Table

ITP

Introductory Training Pack

M&E

Monitoring and Evaluation

MEB

Minimum Expenditure Basket

MoE

Ministry of Education

MoSS

Ministry of Social Solidarity

NCCM

National Council for Childhood and Motherhood

OOSC

Out-of-school children

PDM

Post-Distribution Monitoring

PIE

Plan International Egypt

PSS

Psychosocial Support

RAIS

Refugee Assistance Information System

RESA

Region of Eastern and Southern Africa

SEL

Social-Emotional Learning

SMS

Short Message Service

SOP

Standard Operating Procedure

TiCC

Teachers in Crisis Contexts

ToR

Terms of Reference

ToT

Training of Trainers

UNHCR

United Nations High Commissioner for Refugees

UNICEF

United Nations Children’s Emergency Fund

WASH

Water, Sanitation and Hygiene

 

 

 

[1] Confidentiality and anonymity can never be 100% assured to participants, especially when working with children. If children disclose a need for protection by revealing alleged historical child abuse, current child abuse or the abuse of other children, action must be taken, even if this means breaching confidentiality. These limits of confidentiality must be clearly communicated to the participants before starting the data collection process.

How to apply

https://planinternational-my.sharepoint.com/:u:/g/personal/mwafack_elsabawy_plan-international_org/ESR7Yibe60ZFqepipjcFFJAB1oiE9y5xkotqO_VgOrfXfw?e=KRfRvX

we must to receive proposals in sealed envelops So they are free to send “ Financial & technical proposals Via Courier / by Hand at our address In Cairo and before deadline any offer’s send by Email will be rejected except if the amount not reach to 50000 Egyptian pound / 2800 EURO .

The technical proposal and financial offer should be submitted as hard and soft copies (CD or USB flash drive) in separate sealed envelopes and delivered to Plan’s address:

Building 71 Street 105,

Hadayek el Maadi,

Cairo,

Egypt

Offers are accepted via Courier , in case they are sent from outside Of Egypt at above address **

Interested consultant(s)s or agencies should submit their proposal in English based on the Terms of Reference. The proposal should include:

§ Technical offer including proposed methodology to be adopted in the evaluation and proposed timeline of research activities, including the expected level of effort and number of working days in a tabular form.

§ A statement on how the consultant(s) will ensure ethics and child and youth safeguarding in the evaluation process. This should also include consideration of any risks related to the research and how these will be mitigated.

§ A separate financial offer that includes all fees or expenditures in a table such as the one below. Extra rows can be added if needed.

Please mentioned at end of Financial Proposal this comment

“All the tax determined by law will be deducted by Plan “.

§ Profile of the organization (in the case of an institution) including experience with similar research in the past.

§ Full list of the team that will implement the study, with respective roles and CVs of the lead members of the study team. CVs of the rest of the team are also welcome.

§ A hard copy of one similar report written by the consultant(s) to validate the quality of analysis and presentation of findings

§ Deadline for applicant submission: 05 April 2021

§ For inquires feel free to communicate with: [email protected]

1. General Conditions

The following conditions must be respected otherwise your quotations will not be evaluated:

Signed and stamped the general conditions, financial and technical offers (all pages).

Submit photocopy from valid commercial register, tax register and VAT certificate, Copy of ID for commissioner to sign the contract (in case of company).

Submit photocopy from valid tax register for individuals (in case it’s the consultant(s) obtain tax card).

The prices must be written in numbers and letters and both must be similar.

The financial offer must include (VAT, social insurance if it’s applied and any other taxes)

Plan International Egypt have the right to accept, reject or split the offer without giving a justification to the bidders and the bidders don’t have the right to ask for a justification or a clarification for the committee selection.

The submission of the technical and financial offer from the bidders means that the bidders are accepted those conditions.

In case the bidders have any conditions, they must write it clear on a separate page and signed and stamped (only the company letterhead in case of companies).

The bidders must submit only one technical and financial offers for each tender and in case they submit more than one offer all of his\her offers will be excluded from the tender.

The bidders must submit a photocopy from his previous working experience especially the similar works and the works that have been done with Plan international Egypt.

Any offers exceed the amount of 50,000 LE must be submitted in a sealed envelope.

The bidders are responsible on all kind of taxes with no responsibility on Plan International Egypt.

Taxes stated by law will be deducted before paying to the service provider.

Country

Egypt

City

Cairo, Alexandria, and Damietta.

Organization

Plan International

Type

Consultancy

Career Category

Monitoring and Evaluation

Years of experience

5-9 years

Themes

Education

Protection and Human Rights

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منتهية الصلاحية
آخر مدة للتقديم
الاثنين, 05. أبريل 2021
نوع الدعوة
دعوة لتقديم الاستشارات
قطاع(ات) التدخل:
التعليم, حقوق الإنسان والحماية, اللاجئين
Remuneration range:
> 6000 (USD)
Duration of Contract:
16 May 2021