Hygiene Kit and Menstrual Hygiene Management

Terms of Reference for Suppliers to Provide

 Hygiene Kit and Menstrual Hygiene Management

Oxfam in Lebanon

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

 

Activity Objective: 

Oxfam is seeking a company to sign with it a framework agreement in order to provide Hygiene Kit and Menstrual Hygiene Management (MHM) kits to the vulnerable individuals.

 

Content of Works:

• The delivery will be directly to Oxfam’s partners’ warehouses in Beirut, Zahle and Nabateih.
• Oxfam will check the expiry date and the condition of the kit items and has the right to request replacing the items with short expiry date (less than 12 months).
• The supplier is responsible for the transportation of the kits to the warehouses in addition to hiring workers with each truck for off loading the items onsite.
• Supplier should have the capacity to prepare the kits within a period of 5 days from the date of signing the PO.
• The supplier will abide by the provision based on the requested specifications.
• Oxfam has the right to increase or decrease quantities at the same unit cost.
• Oxfam has the right to select different suppliers for the same type of kits and the quantity might be split between them.
• The quantity of items requested will differ based on the needs which will be defined later for emergency response. 
• NB: This purchase is made for emergency situations.

 

List of items

#

Item

Description

Unit

Quantity

Unit price

Total price

1

Disposal sanitary pad

packs of 10-12 pcs/pack, Non-scented cotton sanitary pad
3-day packs and 2-night packs. (Similar to Private)

Pack

25000

 

 

2

Soap

 (250g bath soap or 2 soaps each 125 g) Non-scented soap (LifeBoy or similar quality) or Olive oil soap

Item

10000

 

 

3

Powder Laundry detergent, good quality

Powder 1.3kg (noura or similar quality), or two bags each 650g

bag

5000

 

 

4

Black garbage bags

Roll small size-20 per pack, black or another dark color

pack

5000

 

 

5

Reusable Canvas bag for packaging

Reusable bag with zipper or rope (black or other darker color with good quality of medium sized to pack the MHM kit items)

bag

 

 

 

6

Transportation to the field locations

Trip (delivery of kits to the field)
1 truck * 550 kits
1 Van * 330 Kits

Trip

1000

 

 

7

 

Extra Truck per day.

Trip

1

 

 

8

Kitting MHM kit

Box that holds 10 bags of MHM kit

Box

1

 

 

9

large adult diapers, (Disposal sanitary pad)

-10-12 pcs/pack

Non-scented cotton diaper, Good quality, Effective leakage prevention, have soft textile,

Example: Tena, prevail, or any other equivalent

(size to be shared later)

Pack

100

 

 

10

Disposable bed pads,

 

Quantity 36 pieces in one pack.

Large disposable bed pads,

(90cm × 60cm), quality for leakproof performance. Suitable for adults and children,

Pack

100

 

 

 

#

Item

Description

Unit

Quantity

Unit price

Total price

1

Toothpaste adult

150 ml

Item

5000

 

 

2

Toothpaste children

100 ml, 2 types of children toothpaste (3-5 years) (6-10 years)

Item

5000

 

 

3

Toothbrush adult

Adult size, medium hardness, individually wrapped.

Item

5000

 

 

4

Toothbrush children

Children size, soft, individually wrapped

Item

5000

 

 

5

Tissue Paper

1 pack of 300 sheets

Item

5000

 

 

6

Plastic water container (jerry can) 20 L

Plastic, 20 L, blue color, for drinking purpose

Item

5000

 

 

7

Plastic bucket container 10 L

Plastic, 10 L, blue color, for drinking purpose

Item

5000

 

 

8

Plastic bucket container 20 L

Plastic, 20 L, blue color, for drinking purpose

Item

5000

 

 

9

Household solid waste bins

Plastic, brown, blue or black color, size: 31cm × 25cm × 45cm (medium size)

Item

5000

 

 

 

Requested Documents

• Company registration documents 
• Copy of the ID of the representative/owner of the company.
• Ministry of Finance registration certificate and VAT if applicable.
• Proof of experience, the bidder must make available a minimum of Three reference projects.
• Full Specifications/Technical Details/Datasheet of all the items.
• Delivery time
• The bidder should include costs for transportation.
• Bidder shall provide completed priced Bill of Quantities (BOQ). The unit prices and rates must be presented in US dollars for each of the offer item.

 

Submission of offers and sample:

Supplier should send a sample with the financial offer.

Financial and Technical offers should be submitted to Oxfam before 2^nd of October 2024 to [email protected]

 

Coordination and Supervision: The procurement will be supervised by Oxfam’s logistics team.

Date of delivery: One week after signing the agreement.

Questions / Request for clarification

Any requests for clarification may be submitted by email  to [email protected] ccing  [email protected]

 

Timeframe and Payment: 100% payment after delivery and install of the requested quantity and submitting the financial documents.