Invitation To Consultancy opportunity for the Urban Landscape design of the Outdoor area of the GAME House Beirut facility- GAME - 2024003

GAME BACKGROUND 

GAME is working for social change through youth-led street sports and culture in Africa, Europe, and the Middle East.
GAME establishes innovative facilities, offers youth-leader’s trainings as coaches and role models in street sports and civil society and gives them the opportunity to use entrepreneurship to make positive changes for themselves and for peers and children. GAME is a top 117 NGO with over 20 years of experience in lowering the threshold to the positive social communities of street sports and culture. Together with likeminded partners GAME is empowering children and youth from vulnerable areas and refugee settings. 

CONFIDENTIALITY 

GAME will treat the content of all tenders/quotationsas being confidential and information provided in the tenders will be used for the purpose of deciding on the award of a contract as described in this document. 

Any information or document in this tender is considered as Confidential information and refers to any data or information relating to the Organization, whether business or personal, which would reasonably be considered to be private or proprietary to the Organization and that is not generally known and where the release of that Confidential Information could reasonably be expected to cause harm to the Organization. 

The company agrees that it will not disclose, divulge reveal, report, or use, for any purpose, any Confidential Information that the company has obtained except as authorized by the Organization or as required by law. The obligations of confidentiality will apply during the Term of the tender and will survive indefinitely. 

All written and oral information and material disclosed or provided by the Organization to the company under this Agreement is Confidential Information regardless of whether it was provided before or after the date of the tender or how it was provided to the company. 

All intellectual property and related material including any trade secrets, moral rights goodwill, relevant registrations or applications for registration, and rights in any patent, copyright, maps, designs, trademark, industrial design, and trade name (the “Intellectual Property”) that is present, developed or produced under this tender, will stay at any moment the property of the organization that owns It already, and the use of the Intellectual Property by the company will be authorized by the organization after written approval. 

The company may not use the Intellectual Property for any purpose other than that contracted for in this tender except with the written consent of the other organization. 

The companywill be responsible for any and all damages resulting from the unauthorized use of the Intellectual Property or confidential information. 

PROJECT BACKGROUND 

Under GAME’s Cool and Safe Zone project funded by adidas´ Move For The Planet Initiative, aiming to support projects in areas impacted by extreme weather conditions around the world. GAME is adapting its GAME House facility in Beirut to enhance environmental sustainability and climate resilience.

GAME establishes innovative facilities called GAME House and GAME Zones.
The goal is for street sports and street culture to be accessible to everyone. Here people can meet and engage in various activities and therefore strengthen the communities around street sports and the culture.
Involving the local communities is an important part of the process of building GAME Houses. Before and after the opening of the facilities, the users are invited to take part in several participatory workshops. 

The GAME Houses and Zones strongly focus on sustainability in terms of reusing old buildings and materials for new functions. The urban street culture architecture complements the industrial history of the buildings with their raw and distinctive character and keeps the construction costs down compared to traditional indoor sports facilities. 

GAME established 4 GAME Houses in Denmark, Copenhagen, Esbjerg, Aalborg, and Viborg. 

DELIVERABLES AND SCOPE OF WORK

The Consultant is expected to provide the following services:

1. Initial Consultation and Needs Assessment:

• Conduct a site visit to assess the existing conditions and potential challenges.
• Meet with GAME Team to understand their vision, preferences, and requirements.

1. Concept Design:

• Develop a preliminary landscape design concept, including layout, plant selection, and overall aesthetic, taking into consideration the participatory workshops outcomes.
• Prepare visual representations (sketches, renderings, or 3D models) to communicate the design concept.

1. Detailed Design:

• Prepare detailed landscape plans, including planting plans, hardscape layouts, and grading plans.
• Specify materials, finishes, and equipment for all elements.
• Develop construction drawings for tendering purposes.

1. Bill of Quantities:

• Prepare a detailed Bill of Quantities (BOQ) for all landscape works, including quantities, descriptions, and unit prices.
• Specify materials, finishes, and equipment in the BOQ.

DESIGN CONSIDERATIONS

The landscape design shall incorporate the following elements:

• Pathways based on the requirement of the client and the existing pathways.
• Walkways and Car zones (paths and parking)
• Greenery and Plantation.
• Seating areas 
• Stop signs, lighting and accessibility (safety) elements
• Vertical garden fencing and gates

GENERAL TERMS AND CONDITIONS 

GAME will accept the most appropriate offer based on quality,expertise, cost- effectiveness, and capacity for timely and flexible delivery. 

GAME will not be liable for any costs or expenses incurred in the preparation of a tender or quotation. 

CONFLICT OF INTEREST 

Any conflicts of interest involving an applicant must be fully disclosed to GAME. Failure to disclose a conflict may disqualify an application or invalidate an award of the contract. 

AGREEMENT PERIOD 

The agreement shall start from the date of awarding until the final submission of the project’s delivrables without exceeding the period of 2 months.

SAFEGUARDING BEHAVIOR PROTOCOLS 

While providing this Service, GAME and the service provider will ensure that: 

• Any of their interactions with children or with adult beneficiaries, or with personal data about such persons, will comply with the attached GAME Child Protection Policy, and with any other reasonable safeguarding measures that GAME May Specify. 
• Any incidents of harm or risk of harm to children or to adult beneficiaries will be reported immediately to GAME. 
• Any individuals with access to children or adult beneficiaries or to personal data about such persons shall follow the GDPR privacy policy.