Invitation To Tender for the Construction of the GAME House Beirut GAME - 2024002

Introduction 

GAME Background 

GAME is working for social change through youth-led street sports and culture in Africa, Europe, and the Middle East. 

GAME establishes innovative facilities, offers youth-leader’s trainings as coaches and role models in street sports and civil society and gives them the opportunity to use entrepreneurship to make positive changes for themselves and for peers and children. 

GAME is a top 117 NGO with over 20 years of experience in lowering the threshold to the positive social communities of street sports and culture. Together with likeminded partners GAME is empowering children and youth from vulnerable areas and refugee settings. 

Confidentiality 

GAME will treat the content of all tenders/quotations as being confidential and information provided in the tenders will be used for the purpose of deciding on the award of a contract as described in this document.

Any information or document in this tender is considered as Confidential information and refers to any data or information relating to the Organization, whether business or personal, which would reasonably be considered to be private or proprietary to the Organization and that is not generally known and where the release of that Confidential Information could reasonably be expected to cause harm to the Organization.

The company agrees that it will not disclose, divulge reveal, report, or use, for any purpose, any Confidential Information that the company has obtained except as authorized by the Organization or as required by law. The obligations of confidentiality will apply during the Term of the tender and will survive indefinitely.

All written and oral information and material disclosed or provided by the Organization to the company under this Agreement is Confidential Information regardless of whether it was provided before or after the date of the tender or how it was provided to the company.

All intellectual property and related material including any trade secrets, moral rights goodwill, relevant registrations or applications for registration, and rights in any patent, copyright, maps, designs, trademark, industrial design, and trade name (the “Intellectual Property”) that is present, developed or produced under this tender, will stay at any moment the property of the organization that owns It already, and the use of the Intellectual Property by the  company will be authorized by the organization after written approval.

The company may not use the Intellectual Property for any purpose other than that contracted for in this tender except with the written consent of the other organization.

The company will be responsible for any and all damages resulting from the unauthorized use of the Intellectual Property or confidential information.

Project Background

Under GAME’s Building a Sustainable Future for Lebanon project that is funded by the Danish Ministry of Foreign Affairs it aims to promote sustainable development, social cohesion and reduce inequality in Lebanon by providing youth and children with a safe space to gather, learn, and play through GAME House Beirut.

GAME establishes innovative facilities called GAME House and GAME Zones.

The goal is for street sports and street culture to be accessible to everyone. Here people can meet and engage in various activities and therefore strengthen the communities around street sports and the culture.  

Involving the local communities is an important part of the process of building GAME Houses. Before and after the opening of the facilities, the users are invited to take part in several participatory workshops. 

The GAME Houses and Zones strongly focus on sustainability in terms of reusing old buildings and materials for new functions. The urban street culture architecture complements the industrial history of the buildings with their raw and distinctive character and keeps the construction costs down compared to traditional indoor sports facilities. 

GAME established 4 GAME Houses in Denmark, Copenhagen, Esbjerg, Aalborg, and Viborg.  

Objective

GAME Lebanon is looking to sign with a construction company that will ensure the successful execution and construction of the GAME House Beirut project.

General Terms and Conditions 

GAME will accept the most appropriate offer based on quality, expertise, cost-effectiveness, and capacity for timely and flexible delivery. 

GAME will not be liable for any costs or expenses incurred in the preparation of a tender or quotation. 

Conflict of Interest 

Any conflicts of interest involving an applicant must be fully disclosed to GAME. Failure to disclose a conflict may disqualify an application or invalidate an award of the contract. 

Agreement Period  

The agreement shall start from the date of awarding until the execution of the project without exceeding the period of 8 months.

Safeguarding Behavior Protocols  

While providing this Service, GAME and the service provider will ensure that: 

• Any of their interactions with children or with adult beneficiaries, or with personal data about such persons, will comply with the attached GAME Child Protection Policy, and with any other reasonable safeguarding measures that GAME May Specify. 
• Any incidents of harm or risk of harm to children or to adult beneficiaries will be reported immediately to GAME. 
• Any individuals with access to children or adult beneficiaries or to personal data about such persons shall follow the GDPR privacy policy. 

Application, Documents and Offer 

SIGNED AND STAMPED

Administrative documents:  

• Copy of Commercial circular, Commercial register and tax registration.

• Copy of ID of the authorized signatory

Technical documents:  

• Portfolio which includes previous similar projects.
• Any other information/documents/pictures considered useful.
• Timeline and implementation plan.

Financial documents:  

• The bid shall be based on list of specifications/requirements and BOQ found in the annexes.
• The applicants should include the total cost, based on phases. 
• The currency for the bid shall be in US Dollars
• Any other expenses should also be included in the above rates and prices. No additional expenses will be covered.

Process 

Applicants should apply and submit all required documents (sealed hard copies to GAME Lebanon’s office: Ibrahim Basha Street – GAME House Beirut, Karantina, Lebanon; before 4:00 pm (Beirut Time) May 23, 2024.  GAME International procurement committee will review the bids and select one of the bidders based on the expertise-price analysis of the different offers. The selected applicant will be informed, and the GAME procurement committee will offer the agreement to the most qualified applicant. 

Contact for Clarification 

For clarification, you can contact Mr. Nadim Souaid via email ns@game.ngo or call GAME Lebanon office on +96176795954 to appoint a clarification meeting.  

Deadline  

Offers must be received by latest 4:00 pm (Beirut time) on 23 May, 2024. Offers received after 23 May 2024 4:00 pm or sent through email will be invalidated. 

Annexes

Annex 1 “Specs and BOQ”

Annex 2 “Drawings”

Annex 3 “Phases Explication”

To receive annexes, kindly fill in the link of interest: 

https://podio.com/webforms/25650413/1909194

Annexes will be sent within 24 hours of the next working day after filling the link of interest.