Intern-Contracts (x2)

Area: Central Office - Sin El Fil

Duration: 3 months

Department Background: Contracts Department

Main Tasks and Responsibilities:
1. Document Review and Management
• Assist in the initial review of contracts and agreements for accuracy, completeness, and compliance with organizational policies.
• Organize and file physical and digital copies of contracts, amendments, and related documents.
• Update and maintain contract databases, ensuring all information is current and accurately entered.
2. Communication and Coordination
• Coordinate with different departments to gather necessary information for contract preparation and review.
6. Administrative Support
• Prepare materials for meetings and take minutes during these meetings.
• Assist in scheduling and organizing contract processes as per the standard process.
• Coordinate with archive volunteer on file archiving.
7. Training and Development
• Participate in training sessions and workshops to gain a better understanding of contracting processes at IMC.
• Work closely with experienced staff to develop practical skills and knowledge.
8. Departmental Support
• Assist in tasks related to contract management, such as system upgrades, process improvements, and policy updates.
• Conduct data analysis and prepare reports on contract preparation metrics and trends.
9. Compliance with Ethical Standards
• Ensure all contract-related information is kept confidential and handle sensitive information with discretion.
• Adhere to the highest ethical standards in all professional activities and interactions.
Qualifications:
• Currently enrolled in or freshly graduated from an undergraduate or graduate program, preferably in law, business administration, or a related field.
• Attention to details and strong organizational skills.
• Excellent organizational skills to manage multiple tasks and maintain comprehensive records.
• Strong written and verbal communication and teamwork skills.
• Ability to follow instructions and work independently.
• Willingness and enthusiasm to learn about contract management and legal processes.
• Proactive and able to take initiative in identifying tasks and solving problems.
• Fluent in Arabic and English.
• Personal interest in humanitarian work.

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, colour, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.