Concept Design Specialist Needed for Major October Event in Beirut

Berytech, established in 2002 in Lebanon, operates as a vibrant ecosystem for entrepreneurs, facilitating the creation and development of startups and SMEs, and promoting innovation, technology, and entrepreneurship in Lebanon. The organization's support encompasses a range of areas including capacity building/networking, policy reform, startup and SME development, incubation and acceleration, student entrepreneurship, technology transfer, as well as empowerment initiatives for women and youth.

Currently managing over 30 programs across various sectors like agriculture, food, water, energy, clean technology, green entrepreneurship, circular economy, and social entrepreneurship, Berytech plays a significant role in the economic revival of Lebanon marked by pioneering programs, activities, and initiatives dedicated to entrepreneurs and SMEs.

With the objective of establishing a strong and distinctive presence, Berytech seeks a service provider to assist in providing photography and videography services on an ad-hoc project basis covering different programmatic and organizational needs during 2024.

With a legacy of creating and running agrifood and clean technology-based events and exhibitions, for the first time, it is launching PowerX summit, the first national entrepreneurship summit to unite key sectors and regional players, powering potential within the innovation ecosystem. This 3-day event is a fusion of cutting-edge innovation, technology, and knowledge sharing creating a unique platform for dynamic exchange and showcasing breakthroughs across the green, social, and knowledge economies regionwide. 

Date: October 23, 24, 25

Location: River Box Studios, Sin el Fil

Activity tracks:

• Main stage activities (in Hall C as per the floor plan)
• Exhibition space for booth setup (in Hall B – number of booths TBC)
• Workshops, meetings, VIP area in separate section

In the appendix:

• PowerX deck includes location floor plan
• Berytech Brand guidelines
• Q&A questions

The objective of this exercise is to assign an agency that can create a captivating yet feasible event design concept that will help position the summit as a trendsetter in the entrepreneurship ecosystem and become a yearly milestone event.

The service provider will develop:

Design Concept Pitch Deck

• Based on the available PowerX brand identity, the agency is set to create a design concept and financial projection (design fees and projected production fees) for all the event tracks including registration, signage, media corner, main stage, and exhibition area and other sections deemed fit to enhance the overall look and feel of the event.
• Two options are to be presented by the agency.
• Once selected, deliver the full technical proposal, and rendered designs for accurate production.
• Be present during the production to ensure accuracy in design implementation.

Notes:

• The agency can be approached again for the implementation of the design concept should it be qualified to do so.
• It should be mindful of the implementation feasibility and cost when designing the overall concept.

The service provider should possess the following qualifications and experience:

• Previous experience in designing and implementing similar large-scale events & exhibitions in Lebanon (the region is a plus)
• Has the technical experience to deliver (once selected) technical sheets and rendered designs of the space to facilitate implementation
• Has the technical software skills to create the full space design ready for implementation
• Has the needed resources and manpower to design, implement and be present on ground

The service provider is expected to provide the following key deliverables:

• Two different design concept options based on the event brand identity (The concept design will not be paid at this stage – only upon selection and further development)
• Technical information that includes a description of the concept rationale (x2) and the suggested material to be used
• Financial information of (1) expected design fees in case selected covering the fees for the technical designs, rendering, and (2) projected production fees based on suggested material to be used
• The design is to be presented either in person or in a virtual meeting
• Questions can be asked in a meeting or by email prior to delivery if needed considering the Q&A is already included in the RFP deck.

 The design proposals should be received by June 14^th.