Event planner
- Objective
The objective of this event is to highlight the achievements of Shabake 2 project in supporting sustainable agricultural practices and economic resilience in Bekaa, facilitating networking among stakeholders, and promoting the region's rich culinary heritage.
- Location: Boulevard Zahle- the municipality will close the road specifically for the event
- Time: Late afternoon
- Date: First week of June
- Role of Event Management Entity/Company:
The selected company will handle comprehensive event management, including but not limited:
- Stage and Equipment: Installation of an 8m x 3m Stage, a 5 m x 3m . LED screen ,sound system, lighting and electrical setups.
- Entertainment: Booking and coordination of 2-3 entertainment bands.
- Staffing: Provision of 6 staff members to assist with event setup, coordination, and management.
- Facilities: Setup of 12 trash bins, 100 chairs with transport, and other amenities.
- Promotion: Coordination of a month-long radio campaign.
- Media Coverage: Engagement of photographers and videographers, including drone footage.
- Technical Support: Coordination with an electrical technician to ensure all technical aspects are managed effectively.
- Conceptualizing and planning the event program
- Company qualification
- Experience: Proven experience in managing large-scale events, particularly outdoors and with complex technical demands.
- Technical Expertise: Strong capability in handling sophisticated audiovisual equipment.
- Resource Management: Demonstrated ability to efficiently source and manage event resources and personnel.
- Legal documents:
- Commercial Circular
- Fiscal Certificate of Incorporation at the Ministry of Finance
- VAT Certificate of Registration
- ID of company’s authorized representative(s)
5. Reputation and References
- Applicants should have a positive industry reputation, backed by client testimonials, references, and a portfolio of successfully managed events.
Previous experience working with reputable clients or organizations on high-profile events.
- Evaluation
- The quotation’s evaluation process will consider following with assigned weights:
- Financial ......................................... 50%
- Technical ........................................ 40%
- Reputation & Reference Check ...... 10%
- Payment Terms
- Payments will be made only through bank transfer or bank cheques
- The price will be paid in USD while the VAT will be paid in LBP based on the official exchange rate on the date of the invoice.
- Payment will be made within 20 business days of invoice receipt.
How to apply
Applicants are requested to send their:
- Portfolio
- Legal documents
- Detailed budget
The detailed workplan will be developed and agreed upon in coordination with the FTL team.
Only selected candidates will be contacted.
منتهية الصلاحية