1. Objective

 The objective of this event is to highlight the achievements of Shabake 2 project in supporting sustainable agricultural practices and economic resilience in Bekaa, facilitating networking among stakeholders, and promoting the region's rich culinary heritage.

- Location: Boulevard Zahle- the municipality will close the road specifically for the event
- Time: Late afternoon
- Date: First week of June

  1. Role of Event Management Entity/Company:

The selected company will handle comprehensive event management, including but not limited:

  • Stage and Equipment: Installation of an 8m x 3m Stage, a 5 m x 3m . LED screen ,sound system, lighting and electrical setups.
  • Entertainment: Booking and coordination of 2-3 entertainment bands.
  • Staffing: Provision of 6 staff members to assist with event setup, coordination, and management.
  • Facilities: Setup of 12 trash bins, 100 chairs with transport, and other amenities.
  • Promotion: Coordination of a month-long radio campaign.
  • Media Coverage: Engagement of photographers and videographers, including drone footage.
  • Technical Support: Coordination with an electrical technician to ensure all technical aspects are managed effectively.
  • Conceptualizing and planning the event program


  1. Company qualification
  • Experience: Proven experience in managing large-scale events, particularly outdoors and with complex technical demands.
  • Technical Expertise: Strong capability in handling sophisticated audiovisual equipment.
  • Resource Management: Demonstrated ability to efficiently source and manage event resources and personnel.
  • Legal documents:
  • Commercial Circular
  • Fiscal Certificate of Incorporation at the Ministry of Finance
  • VAT Certificate of Registration
  • ID of company’s authorized representative(s)


5. Reputation and References

  • Applicants should have a positive industry reputation, backed by client testimonials, references, and a portfolio of successfully managed events.

Previous experience working with reputable clients or organizations on high-profile events.


  1. Evaluation
  • The quotation’s evaluation process will consider following with assigned weights:
  • Financial ......................................... 50%
  • Technical ........................................ 40%
  • Reputation & Reference Check ...... 10%


  1. Payment Terms
  • Payments will be made only through bank transfer or bank cheques
  • The price will be paid in USD while the VAT will be paid in LBP based on the official exchange rate on the date of the invoice.
  • Payment will be made within 20 business days of invoice receipt.

How to apply

Applicants are requested to send their:

  • Portfolio
  • Legal documents
  • Detailed budget

      to: [email protected] 

The detailed workplan will be developed and agreed upon in coordination with the FTL team.

Only selected candidates will be contacted.

Thursday, 02. May 2024
Type of Call
Calls for Tenders
Intervention Sector(s):
Agriculture, Development, Training & Capacity Building