Information Management and Internal Communication Consultancy

Expertise France is seeking the services of an expert to build the capacities of one of its local partners: the Kayany Foundation. The expert shall possess experience in working on LNGOs’ structures, and data management. 

 

Kayany aims at promoting social and education support in Lebanon and operates in the Bekaa region. Providing support to the most vulnerable (the Lebanese host and Syrian refugee communities alike), the organization is looking to build a data management system in addition to finding systematic ways to smoothen and improve their information flow and internal communication within teams, and across departments and programs. 

 

Key Tasks and Deliverables 

The consultant, an expert in working on LNGOs’ structures and Data Management, especially within the Lebanese humanitarian sector, will work with Kayany on the following: 

Phase 1: Build an internal database to store data and information from project reports, logframes, research deliverables, and more) to be accessible for all departments. 

Phase 2: Create an internal communication system and structure across teams, departments, and programs.  

Prepare a final project report. 

Roles and Responsibilities 

The Consultant 

Closely coordinate with Expertise France regarding the activities to be implemented. 

Ensure regular communication with both Kayany and Expertise France throughout the capacity strengthening process. 

Validate with Expertise France the material prior the capacity building process. 

Assess Kayany’s data management process through meeting the concerned staff and departments (senior management, project managers, HR, and database).  

Assess Kayany’s Organigram to understand its structure. 

Create an online structure (software, website, or online drive) which will be used by Kayany to store all their data in a systematic and organized manner, to be easily accessible for all their staff.  

Create an internal communication system based on an online software to be used through the creation of groups based on a vertical and horizontal system, which will help clarify and boost internal communication between teams, departments, and programs.  

Prepare a final project report laying out all the process (from meetings, activities, and deliverables). 

Expertise France 

Expertise France will contract the consultant and through the project management team will oversee: 

Developing and finalizing the terms of reference and contract. 

Reviewing and approving all expected deliverables with the consultant. 

Supporting the consultant in connecting and meeting with Kayany as relevant. 

Overall monitoring of the assignment activities and the delivery of milestones. 

Qualifications 

Degree in Business Administration, Human Resources, Data Management, or any other related major.  

Minimum of 5 years of experience in Human Resources and Data Management. 

Minimum of 7 years of proven experience working with LNGOs in the humanitarian sector. 

Great knowledge of NGO Structure, NGO Management/Processes, and Data Management.  

Strong local knowledge and comprehensive understanding around capacity building programs and experience in delivering soft skills training. 

Professional working knowledge of Arabic and English is compulsory. 

Extensive experience in delivering the requirements mentioned. 

Ability to communicate, negotiate and adapt to work requirements.

How to apply

Applications are to be sent to the following email address: [email protected] under the title: Information Management and Internal Communication Consultancy.  

For Companies 

Annex I – complete Legal entity form including MOF registration and VAT number.  

Annex II – complete financial identification form. 

Annex III – sworn statement  

Methodology and chronogram (covering all tasks listed in the tender).  

Detailed CVs for all experts involved. 

Financial Offer (detailing the daily rate). 

Workplan (estimated time for delivering the consultancy).  

A portfolio of similar experiences. 

For Individuals (freelance consultants) 

Annex II – complete financial identification form. 

Annex III – sworn statement  

 Methodology and chronogram (covering all tasks listed in the tender).  

Detailed CV. 

Financial Offer (detailing the daily rate). 

Workplan (estimated time for delivering the consultancy).  

MOF registration number. 

A portfolio of similar experiences. 

The deadline for application is April 15th, 2024. 

منتهية الصلاحية
آخر مدة للتقديم
الاثنين, 15. أبريل 2024
نوع الدعوة
دعوة لتقديم الاستشارات
قطاع(ات) التدخل:
التدريب وبناء القدرات
Remuneration range:
5000 to 6000 (USD)
Duration of Contract:
3 months