Partnership Finance Officer

PARTNERSHIP FINANCE OFFICER

JOB DETAILS

LOCATION: Beirut

CONTRACT TYPE: Fixed Term

JOB FAMILY: Finance

ONE OXFAM GRADE:  D2      ZONE:

DEPARTMENT:

BUSINESS SUPPORT TEAM

TEAM: Finance Team

SALARY:  As per scale

HOURS: 40 (FTE)

FLEXIBLE WORKING

‘We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

TEAM PURPOSE: To provide effective financial management within Lebanon country programme, implementation and maintenance of Oxfam’s and donor’s financial procedures.

JOB PURPOSE: Management of the day-to-day financial matters and operational services, including maintaining an accurate financial records and reports for Lebanon Programme as per Oxfam’s standard procedures and systems, for timely delivery of key support activities and services to the programme.

JOB REPORTS TO

Senior Operations & Compliance Finance Officer

ROLES REPORTING TO THIS JOB

NA

BUDGET RESPONSIBILITY

No Budget Responsibility

GEOGRAPHICAL SCOPE

Lebanon

KEY STAKEHOLDERS

<key stakeholders, partnerships and interdependencies, matrix relationships. Clarify which are internal and external.>

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

1. Operational and Financial Management for the Lebanon Country program

• Develop and maintain partner financial requirement and management.
• Responsible for all financial partnership contracts within Oxfam Lebanon program.
• Regular follow-up on Oxfam’s partners’ reports.
• Prepare monitoring report after each partner visit.
• Prepare financial assessments for new/potential partners.
• Support existing and new partners to have effective financial management.
• Provide capacity building on how to develop partners’ financial management and financial systems.
• Ensure partners are complying with Oxfam and Donors’ procedures and requirements.
• Assess partner's financial capability and assist Programme on capacity building plan and implementation.
• Check grant payment request ensuring compliance to agreed condition of payment.
• Attend inception meetings, and regular partners’ meetings.
• Provide partners by the relevant requirements and make sure they have the right information.
• Ensure financial compliance through audit check of finance reports from partner NGOs and provide written feedback to the management and partners.
• Making regular partner visits to support, monitor, and review relevant documents.
• Verify and review partners’ budgets that will be included in the partnership agreement.
• Inform programme about the findings and for the underspent and overspent balances.
• Check expenses if they are reasonable and accurate.
• Analyse and give feedback on partners’ spending vs. time (spending plan vs work plan).
• Support in budget revision for partners.
• Ensure compliance of programme staff on grant monitoring, balances and closure of grants.
• Check details of partner reports, chase reports, prepare reports and to be ensure that report from partner can be presented to the donor within Oxfam’s report to donor.
• To be the link and coordinate financial issues between Programme, Partners and Oxfam finance.
• Communicates frequently with Programs and line managers to ensure that all those who need to share information are well informed.
• Check PeopleSoft partners reports and reconciliations, submit to SFO reconciled partner’s contracts.
• Check partners’ budgets vs expenditures and submit to SFO regular monthly reports on partner’s expenditure vs remaining balances.
• Prepare information required by auditors.
• Revise and audit all the payments assuring it includes all the supporting doc’s: invoices, receipts, proof of payment, procurement documents, and or contracts, etc... This will require seeking appropriate authorization and ensuring that all supporting documents are appropriately filed.
• Provide support to finance team in the department if needed.
• Any other responsibility or task that may be assigned by your line manager.

2. Operational Support

• Provide support and advice for Oxfam GB staff if needed, as well as for the partnership assistant.
• Thorough understanding of financial system and how it interacts with other operational systems to maximise its information generating capabilities.
• Ability to gain and apply knowledge of the statutory requirements of the country.
•  Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions.
• A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action.

CORE DIMENSIONS (see Standard Role Profiles)

• Handling queries (general) - wide-ranging internal and external, including detailed information.
• Supervision of day-to-day processing of transactions and provision of support as and when required.
• Manages own time to achieve own and departmental objectives.
• To choose/recommend the best solution for matters under consideration, sometimes with upward referral.
• Communicates widely within the department, with some frequent Oxfam GB contacts and/or wider external contacts.
• Contributes to the development of improvements to the department's services, procedures and systems.

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

• Self-Awareness
• Mutual accountability
• Enabling

In addition:

• University degree in a finance related subject or professional accountancy qualification.
• Significant experience in similar role or an auditor in an audit firm.
• Relevant experience in using financial/accounting software packages and use of other IT software, such as Microsoft applications.
• Good communication skills – verbal and written Arabic and English.
• Ability to train and coach others.
• Good team player and builder.
• Proactive in anticipating problems and promoting the function.
• Ability to deal with people at different levels of seniority, partners and staff in country office and Regional Centre/Headquarters to ensure compliance with Oxfam GB policies and procedures.
•  Attention to detail, ability to work under pressure and can meet deadlines and to think and plan.
•  Recommends and implements improvements, Influences ways of working
• Ability to manage time effectively and deliver results
• Commitment to Oxfam overall aims and objectives including gender equity and equal opportunity in all areas of Oxfam work.
• Willingness and ability to travel within country and the region when needed.

Desirable

• Ability to adapt to a fast-changing environment and numerous, conflicting job requirements
• Attention to detail, ability to work under pressure and be able to meet deadlines and to think and plan.
• Manages resources and deadlines with minimum supervision

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.