Logistics Assistant

OBJECTIVES

1. Follow up on ACTED assets
2. Manage stock and warehouse
3. Support ACTED staff with IT and other logistics issues

FUNCTIONS

1. Asset Follow up/ IT Support

• Ensure all ACTED assets are registered and codified with numbering (refer to ACTED Log Manual for details);
• Ensure that asset is given to users, after completion of “Asset Reception Form”;
• Make sure ACTED assets are all in good condition (Motorized assets, office assets, projects tools, office/guest house assets/items. etc.).
• Keep the asset list updated
• Ensure that e-mail, and IT equipment are functioning properly

1. Stock/warehouse management: 

• Ensure all commodities and goods are well organized in the stock by project/program
• Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”;
• Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill
• or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;
• Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly;
• Ensure the safety and security of stock/Warehouse and ACTED commodities/goods within stock; check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.)
• Keeping the stock cards updated

1. Procurement

• Follow-up procurement & supplies for the area in coordination with the country office in Beirut.
• Check deliveries follow-up of each procurement contracts;
• Procure all projects and office logistical requirements based on ACTED procurement guidelines.
• Communication with field office(s) via e-mail, skype or cell phone in order to provide on time procurement supports.
• Keeping the order form follow up updated

1. Carbon footprint

• Ensure all data related to electricity consumption, fuel consumption, and any other related information is collected
• Ensure all data related to procurement is collected
• Retrieve data from purchase orders done the previous month
• Keep carbon TITANIC updated per month

1. Communication

• Provide all new comers with necessary communication means
• Keep track of phone numbers given to team members
• Keep communication list updated

Personal and TECHNICAL SKILLS

• Alignment with organizational values and code of conduct
• Ensuring compliance, transparency and accountability
• Dedication and commitment
• Strong Organization skills
• Excellent communication skills
• Excellent time management
• Good negotiations skills
• Thinking outside the box