Logistics Intern

Assignment

Under the overall guidance of the Country Logistics Manager, the Logistics intern is responsible of supporting the Logistics department in the following (contacting suppliers, assets follow ups, communication/IT, stock/Warehouse and movement facilities for staff in ACTED area of intervention.)

Functions

Asset Follow ups/IT support:

• Basic IT support as per needs of organization
• Ensure that e-mail, and IT equipment’s are functioning properly
• Ensure all ACTED assets are registered and codified with numbering (refer to ACTED Log Manual for details);
• Ensure that asset is given to users, after completion of “Asset Reception Form”;

• Make sure ACTED assets are all in good condition (Motorized assets, office assets, projects tools, office/guest house assets/items. etc.).

Stock/Waterhouse Management:

• Ensure all commodities and goods are well organized in the stock by project/program
• Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”;
• Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill

or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;

• Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly;
• Ensure the safety and security of stock/Warehouse and ACTED commodities/goods within stock; - check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.)

Procurements:

• Follow-up procurement & supplies for the area in coordination with the country office in Beirut.
• Check deliveries follow-up of each procurement contracts;
• Procure all projects and office logistical requirements based on ACTED procurement guidelines.
• Support logistics team in all kinds of needs related to procurement
• Support in scanning of documents