Consortium Partnership Officer

Assignment

ACTED is the lead organization in a five-partner MADAD-funded consortium (Action Against Hunger, GVC, Solidarités International, LebRelief), implementing WASH activities in Lebanon to support water governance and public water and wastewater services. This project is supported by the technical expertise of CNRS, IMPACT, LCPS, LEWAP and NDU.

Under the supervision of the Consortium Coordinator, the Consortium Partnership Officer is responsible for the follow-up, support and training of project sub-partners and associates, as well as civil society organizations involved within the project. Support and training will focus on matters of grants management, administration, finance and compliance, offering day to day mentorship and coaching in the above subjects to partners and CSO’s. Furthermore, this staff will regular monitor and report on the progress of such partners and stakeholders internally, as well as supporting with reporting requirements to the donor.

Functions and Responsibilities

Administrative and grants management to Project sub-partners and associates:

• Support in the drafting and management of grants, contracts and MoU’s relating to pre-identified project sub-partners and associates
• Act as focal point to project sub-partners and associates on any administrative and compliance related matter, offering support and guidance as needed, and flagging any concerns or risk to the Consortium Coordinator

Support and Guide local CSO’s in development and implementation of Grassroot projects:

• Adapt ACTED and partner templates to fit for the use for CSOs in consultation with the compliance manager
• Follow up on the compliance process at sub grantees level by ensuring regular and proper documentation of the sub grantees expenses
• Support and guide CSOs that receive financial support, to ensure the projects they implement are in line with all guidelines and ensure CSOs understand ACTED, partners and donor’s requirements for each specific sub-grant through training and coaching
• Ensure day-to-day mentorship of CSO partner, and meeting regularly with each based on an agreed upon schedule.
• Coach and mentor CSO’s to put in place financial/administrative/governance policies and processes that are lacking as per due diligence, including providing templates and guidance notes
• Provide timely quality control on the sub-grantees documentation, creating needed checklist and maintaining appropriate level of follow up to ensure improvement
• Ensure that the reporting guidelines, formats, and deadlines for each sub-grant is communicated clearly, and followed up on to ensure strict compliance and adherence.  
• Maintain sub grantees files and records and ensure proper filing and archiving of sub grantees documentation
• Ensure proper transfer of sub grantees supporting documents to the finance department

Training to CSO’s and local stakeholders:

• Prepare needed trainings about ACTED and partner guidelines, grants management and other topics to CSOs in coordination with the compliance manager, work on a creative and interactive content
• Deliver training to CSOs and ensure proper understanding of the policies and procedures of ACTED and the back donor it relevant
• Provide training to CSO’s on reporting, both narrative and financial
• Develop and provide training in grant development and management to project stakeholders to help secure financing, to notably ensure the sustainability of the action.

Reporting:

• Prepare monthly reports detailing the review progress of each project sub-partner, associate and CSO,  and any challenges faced, sharing to the Consortium Coordinator, and relevant partners
• Support the Consortium Coordinator, and the Project Development and Finance departments with contractual donor reporting requirements.

Required professional qualities and skills:

• University degree in Administration, Business, Finance
• At least 2-3 years of previous experience working in a similar role, ideally with an NGO/INGO
• Strong writing and analytical skills and the ability to present information clearly and concisely to different audiences;
• Previous experience in mentoring/coaching, and in the delivery of training and capacity building
• Knowledge of and experience with project compliance, monitoring and evaluation, specifically documentation.
• Interest and knowledge in humanitarian and/or development fields
• Demonstrated experience in working with Civil Society Organisations 
• Excellent writing and speaking skills in English and Arabic
• Demonstrated ability to work with minimum supervision, be dynamic, proactive and creative; and have clear eye for detail

Impartiality, objectivity and the adherence to the humanitarian principles are imperative