Information Management Officer
Information Management Officer
Programmes
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Shaping a stronger Oxfam for people living in poverty.
About oxfam
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of the international confederation Oxfam.
our team
Oxfam in Lebanon is increasingly working at local, national and international levels to “ensure that women and men are protected and empowered to enjoy their basic rights and access services enabling them to live in dignity within a more equitable society.” To achieve this vision, Oxfam in Lebanon implements activities under three main programmatic pillars, including Active Citizenship and Good Governance (ACGG), and Economic Justice (EJ)[LM1]
The ACGG program aims to support women and men, particularly youth, to exercise civil and political rights, to influence decision-making and support more accountable, effective governance particularly in relation to respect for fundamental rights, access to services, resource distribution and gender equity.
Th EJ program aims to empower women and men, especially youth, to cope with the effects of economic poverty, and have greater access to and control over productive economic resources for sustainable poverty reduction.[LM2]
The Information Management (IM) Officer will be part of the Economic Development Policy Unit (EDPU) hosted by Oxfam.
job purpose
The EDPU was established to optimize the impact of the different livelihood and social stability projects implemented in Lebanon and funded by the “Support to Economic Development and Social Stability in Lebanon” European Union (EU) Trust Fund (EUTF).
The EDPU aims “to strengthen the ability of the EUTF implementing partners to collectively influence the policy making process and donor funding for Lebanon through policy coordination and evidence generation”, and regularly assess the policy environment to produce policy products targeting key stakeholders and policies impacting livelihoods and economic policy more broadly. The EDPU seeks to ensure that common messaging among all relevant stakeholders, including the EU Delegation in Beirut, is derived from evidence generated in the field by all Consortia and that speaks to a changing policy environment. The analysis carried out by the EDPU will contribute to potentially proposing policy alternatives where gaps are identified, and inform the Lebanese policy makers, donor community, and the EU on contextual priorities.
The Unit is hosted by Oxfam but equally serves all its member organisations, specifically representatives of all EUTF implementing partners in Lebanon.
The EDPU is comprised of an EDPU Coordinator, Administration and Reporting Officer, and IM Officer. This team is accountable to a steering committee which is composed of representatives of EUTF partners and the EU. To ensure inclusiveness and participation of all members, the work of the unit is carried out through an inclusive, participatory, and systematic approach.
The IMO position will lead and is accountable for all the data management and maintenance activities within the EDPU, and the coordination with the other Monitoring and Evaluation (M&E) and IM officers of the other EUTF implementing partners.
The position will be based in Beirut, with limited local travel as required to programme sites.
core details
Location:
Beirut, Lebanon
Internal Grade:
D1 – National
Job Family
Programme
Contract type:
Fixed Term – till 14th of September 2023
This role reports to:
Economic Development and Policy Unit (EDPU) Coordinator
Staff reporting to this post:
No direct management responsibilities.
Annual budget for the post:
No budget management responsibilities
Key relationships/interactions
1. EDPU coordinator, EDPU Administration and Reporting Officer;
2. Monitoring and Evaluation (M&E) and Information Management (IM) focal points of all the EUTF partners that are members of the EDPU.
Screening checks:
All successful candidates will be screened through Retinitis World-Check One to comply with counter terrorism and financial sanctions regulations.
key responsibilities
Project Cycle Management & Programme Quality
- Supports the EDPU coordinator and administrator on the planning of hybrid (on- and offline) periodic planning and review meetings with representatives of the EUTF-funded projects;
- Leads on the design, management, maintenance, and further development of a database system that provides a platform for the consolidation of data generated from all the EUTF-funded projects;
- Leads on the day-to-day data management and maintenance activities of the EDPU information database and internal knowledge management systems (e.g. Box folders);
- Actively follows-up on the programmatic and policy developments of each of the EUTF funded projects, as requested;
- Works closely with the EDPU coordinator to ensure the efficient and effective use of research data for advocacy and influencing purposes, and leads on the production of visual content and infographics of relevant indicators on a periodic basis;
- Co-leads on the development of accurate and timely routine qualitative and quantitative reports (in English and Arabic) as requested;
- Co-leads on the preparation of progress reports for the donor in collaboration with EDPU team and EUTF partners;
- Ensures robust Information Security procedures and principles pertaining to relevant data protection and confidentiality aspects (including appropriate data backups), in accordance with Oxfam IT standards and procedures;
- Assists in other relevant programme management and quality activities as needed: activity logistics; budget and spending monitoring, etc.
- Ensures that the intervention is based on a rights-based approach and mainstreams gender, where relevant.
People Management and Collaboration
- Reports verbally and in writing to the EDPU Coordinator on a regular basis;
- Works closely with the EDPU administrative officer to ensure proper communication and follow-up on different programmatic aspects;
- Works closely with the M&E and IM team of the EUTF partners to consolidate findings from the implementation of the EUTF funded projects if relevant;
- Follows-up with the research institute leading on outsourced research for the EDPU;
- Supports on the follow-up of all outsourced pieces as requested;
- Supports smooth relationships and follow-ups with contractors/suppliers, including on billing, as well as with other Oxfam Lebanon teams;
- Ensures the physical welfare, well-being, and professional development of staff directly assigned to the project.
Partner Relations Management
- Leads on the active coordination and communication between the EDPU and the M&E team of each of the EUTF partners, based on needs;
- Identify and implement cost-effective interactive tools for use in engaging online workshops (ex: design thinking, post-it notes online, live evaluation system, short survey mechanisms…) compatible with Oxfam’s procedures and systems;
- Initiates internal systems for responsible processing, storage and use of data, and train EUTF partners on the responsible use of data and other data protection policies -if needed.
External Representation and Communication
- With the support of the coordinator, represents EDPU with the donor, on all project matters;
- Supports the presentation of EDPU’s knowledge products in all relevant meetings;
- Supports the implementation of the EDPU’s communication and visibility strategy – including the management of contractors and social media in close cooperation with EDPU’s staff, and relevant EUTF and Oxfam focal points;
- Co-leads on the maintenance and update of EDPU social media accounts.
Your commitment to Oxfam
- Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Person specification
How this will be assessed?[1]
Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.
Shortlisting
Interview
Technical Test
Key Organisational Attributes
x
Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organisational Values
x
Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences
Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
X
Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
X
X
Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
X
Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
X
Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
X
X
Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
X
Essential - Experience, Knowledge, Qualifications & Competencies[LM3]
- A bachelor's degree in Computer Science, Information Technology or any other relevant field from a certified university is required.
x
- At least three years of relevant professional experience working on the development, management and maintenance of databases and data management systems is required.
x
- Strong IT skills, particularly with Microsoft Office suite (strong Excel skills essential) and mobile data collection technology and software.
x
x
x
- Ability to design and manage the structure of qualitative and quantitative databases and write appropriate interfaces for data entry and ensure data quality and security.
x
X
- Excellent organisation, data management, and written and verbal English and Arabic communication skills.
x
x
- Ability to work under pressure, ability to prioritize and commitment to meet deadlines.
x
x
how to find out more about us
- Look at our ‘How to apply’ section for helpful tips here.
- Technical glitch? If you have any issues when submitting your application, please contact [email protected]
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- External applicants: https://jobs.oxfam.org.uk, Internal applicants: https://jobs.oxfam.org.uk/internal
- Find out about everything we do here.
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Oxfam GB is a Disability Confident Employer. Should you be unable to submit your application online and would prefer an alternative method please contact our recruitment team.
OXFAM LEADERSHIP COMPETENCY FRAMEWORK - For your infortmation only. Please use criteria in the ‘Person Specification’ section to demonstrate your suitability for the role.
Competencies
Description
Decisiveness
We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing
We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility
We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building
We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening
We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
Mutual Accountability
We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity
We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking
We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
Strategic Thinking and Judgment
We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting
We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self-Awareness
We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling
We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.
[1] Whilst we make every effort to indicate how the candidates will be assessed against a criterion, this is subject to change and may be influenced by the quality of applications.
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon