Office Admin Assistant

DCL is looking for a full-time Office Admin Assistant in the Tripoli Office for the WFP 2022-2023 School Snacks Project. Please send a CV and a cover letter to:
[email protected]

Job description:

• Provide administrative support to the project
• Assist the PM
• Organize records
• Organize and schedule appointments and meetings
• Assist in the preparation of regularly scheduled reports
• Maintain a Filing System
• Order office/field supplies
• Take accurate minutes of meetings
• Provide polite and professional communication
• Prepare a weekly order in collaboration with the PM
• Receive and compile waybills for received snacks.
• Liaise with team members and make all arrangements for smooth distribution in collaboration with DCL Area Monitors.
• Prepare reports, compile and maintain records on ordered and received quantities.
• Report daily, weekly, and monthly to the PM

Behavioral competencies:

• Demonstrated communication, interpersonal and organizational skills;
• Flexibility, teamworking skills, and ability to multi-task under pressure;
• Strong analytical and practical problem-solving skills;
• Ability to work well in unstable and frequently changing conditions;
• Demonstrated capacity of teamwork and of coordination with the relevant actors;
• Humanitarian motivation and commitment to DCL code of conduct, values, policies and procedures;
• Detail orientated and observant: A strong eye for detail, identifying quality and process problems early;

Qualification

• Provide polite and professional communication
• Knowledge of office management systems and procedures
• Reporting Skills
• Knowledge of humanitarian and NGO principles;
• MS proficiency (Microsoft Word, Excel, Outlook, etc.);
• Fluency in both English and Arabic is mandatory.
• Must have a car and valid driving license.

Duration of Contract

• 3 months (October 2022 till December 2022)

Deadline of submission:

• 27 September 2022 (one week from posting date)