Consultancy for Supporting Partner Organization in Data Management

Purpose of the assignment

The overall purpose of this consultancy is to support one of Kvinna till Kvinna’s partner organisation in the Syria Regional Programme in ensuring sustainable growth by developing their Data Management.

Details of the assignment Deliverables

• Work with the partner organization to assess the current data/information flow within the partner organization’s units and functions and cross functions and cross working groups.
• Conduct interviews with relevant staff to identify gaps and priorities
• Work closely with the partner organization to develop reporting cycle mechanism between different programs sections and among other units.
• Work closely with the partner organization to Develop the organization’s data-base software.
• Train relevant staff on newly developed mechanisms and software
• Support the Monitoring and Evaluation team in their needs for data collection/information management.
• Support the partner organization in managing the data generated from their activities.

Deliverables and reporting requirements

Inception

• Submit an inception report (around 1-2 pages) explaining how the consultant envisions the process of the assignment and a detailed work plan, including tentative timing.

Implementation

• Review and assess existing relevant policies, procedures, tools, and related documents of the partner organization;
• Develop tailored new action plans, tools, procedures, and software;
• Follow-up with key staff in the partner organisation to discuss and finalize the new plans, tools, procedures, and software;
• Prepare and conduct meeting for the partner organization to discuss with relevant staff on how to implement the developed plans, tools, procedures, and software;
• Present to and discuss with management of the partners organization before finalizing the plans, tools, procedures, and software; and
• Submit the final version of the plans, tools, procedures, and software.

Final reporting:

• A final report (format can be discussed) that includes summaries of overall findings, observations, and recommendations for the partner organisation to be shared with Kvinna till Kvinna.

Management and organisation

The consultant will be working closely with the Kvinna till Kvinna Syria Regional Programme team. The consultant is responsible for completing and delivering the above specified deliverables to the Syria Regional Programme team and the partner organization.

The total duration of the consultancy is to be decided between the consultant, the partner organization, and Kvinna till Kvinna’s Syria Regional Programme team, based on a time frame submitted by the consultant in accordance with the points specified in this ToR.

Consultant fees shall be specified as fees per day including taxes, social security contributions and VAT. The tender shall state an estimated total value of tender, including expenses such as telephone, internet or postage, and expenses for travel to the Middle East and/or Europe related to the assignment.

Contracted consultant cannot further subcontract the assignment. In cases where the tender includes a team of consultants, their division of work shall be presented.

Required qualifications

• Substantial experience of Non-governmental Organizations sector
• Substantial experience in developing software and tools for data management
• Substantial experience in developing workflows and data and information flows
• Good understanding of women’s rights, civil society, and development programming.
• knowledge of the Syrian context
• Fluency in Arabic and English, both written and spoken.
• Strong facilitation skills and the ability to lead a group through a set process.
• Educational requirement: University degree or equivalent of relevance for the assignment.