School Project Coordinator

General Coordination tasks 50%

• Assure and coordinate the implementation of the formal education project in a private school in Aarsal through regularly monitoring and updating project management tools (log frame, ITT, budget (including cash flows), and reports.
• Responsible for all aspects of the project’s daily management, including logistics, administration, security, visibility, community and beneficiaries liaison including provision of solutions to the project team.
• Ensure Project meets technical requirements including appropriate tools and curriculum for the targeted demographic.
• Follow up with partner organizations when appropriate to monitor capacity and implementation quality.
• Ensure procurement requests are presented on a timely basis to facilitate timely implementation of field activities, and adhering to both URDA and PARCIC requirements in meeting the project objectives
• Regularly review and update the project’s work plan with education project manager.
• Prepare and review agreements (MoUs) with all school partners.
• Ensure that the needed material, rehabilitation, and logistics of the determined locations is taking place.
• Participate in periodic monitoring related to the impact of the project on the beneficiaries: students, parents, and stakeholders.
• Ensure smooth coordination and communication with the school, municipality, and key stakeholders in the region.
• Provide leadership, coaching, and capacity building for all project team.
• Develop teamwork among the project staff, ensuring a conducive working atmosphere is created and opportunities provided to share lessons learned, experiences, observations, and challenges to inform project management.
• Together with the Project Manager, plan and provide opportunities for capacity building to project team in consultation with Programs Management to ensure coordinated technical and personal development.
• Coordinate with internal and external stakeholders to position URDA within the Education Sector in Aarsal-Aarsal.
• Work with other managers and coordinators to ensure crosscutting and multi sector program capacity.
• Adhere to URDA Finance regulations to maintain accurate spending reports and up-to-date budgets.
• Conduct meetings with key stakeholders to engage them about the project interventions and agree on their contributions.
• Network with local NGOs, municipalities, schools, community centers, and communities in Aarsal.
• Meet once per week at URDA HQ in Mount Lebanon to ensure regular liaison with Program Manager and involved departments like procurement, finance, and media.

Specific Coordination tasks 50%

• The project coordinator must hold a teacher coordinator position to be able to follow up with the team of teachers involved in the project.
• Responsible of supervising planning of curriculum design, syllabus design, and distribution of subject materials in different grades.
• Responsible of monitoring informative and summative exams during each semester.
• Responsible of coordinating trainings for teachers’ capacitation every semester and whenever necessary.
• Responsible of monitoring teachers’ performance and commitment throughout the year.
• Responsible of meeting ILOs Intended Learning Outcomes with teachers and school administration in every grade.
• Referrals of children with discipline, behavioral, and cognitive disabilities.
• Responsible of conducting extra-curricular activities every semester to different grades.

Required skills:

• Transfer data from paper formats into database systems;
• Create and manage spreadsheets with large numbers of figures;
• Verify data by comparing it to source documents;
• Update existing data;
• Produce reports;
• Perform regular backups to ensure data preservation;
• Sort, organize and store paperwork after entering data.
• Monitor and follow-up on the quality of services provided in different projects.
• Monitor attendance of children, parents, volunteers, and educators.
• Ensure all children and parents/caregivers are welcomed to the learning centre adhering to COVID-19 precautions for safety
• Assist in organizing education activities for children, training for educators and awareness sessions for parents.
• Enter on daily and weekly basis data related to beneficiaries and activities in the education database
• Responsible of distribution of materials and archiving of distribution lists.
• Responsible of maintaining archiving system up to date (both in hardcopies and electronically).

Perform any other Education tasks as assigned by line manager.