Finance Assistant

Mission

Under the supervision of the Senior Cash & Finance Officer, the finance Assistant will assist the finance team to perform transparent, true, and as per ACTED procedures all the payments, ensure a good filling and document tracking and assist the finance department in monthly internal reporting (TITANIC) as well as field finance staff in their day-to-day duties.

FUNCTIONS

Accounting

Responsible for Excel cash Book entries according to ACTED standard entry grid.

Responsible for cross check of allocation as per purchase order.

Responsible for accounting codes accuracy in cash/bank books and payment vouchers according to ACTED standard entry grid.

Ensure that all supporting documents are compliant with Acted and donors procedures

Ensure that all the vouchers exist and are in place at the end of the month based on Saga extract

Check vouchers’ quality and accuracy on a regular basis

Cash

Prepare and review of vetting list for Cash for Work payments based on IDs and data given from program team

Support in the revision of CFW attendance sheets and database

Responsible for preparation of weekly and monthly cash counts for Senior Cash & finance officer’s approval (Cash Checking Statement)

Preparation of cash needs and cash requests on a bi-monthly basis

Payment procedure

Responsible in the preparation of the payments related to projects in a timely manner, , with support and review of the Senior Cash and Finance Officer

Responsible in the preparation and follow up of the monthly payments of: Nahabia, North Insurance, NSSF, MOF, Alfa, Touch, Medco, Total, and Overtime, with support of the Senior Cash and Finance Officer

Support in paying all the ready payments each Tuesday and Thursday

Filing

Responsible for labelling finance vouchers as per ACTED standards

Responsible for follow up and filling of voucher on monthly basis.

Scanning and uploading of all fully signed vouchers on a monthly basis.

Follow-up

Follow-up of the contract registration to the Ministry of Finance and payments

Personal and TECHNICAL SKILLS

Alignment with organizational values and code of conduct

Strong Organizational skills

Ensuring confidentiality, compliance, transparency and accountability

Effective communication with suppliers, donors, NGOs, and internal team

Financial background, understanding of accounting mechanisms

Good excel skills are necessary for analysis and reporting

Prior use of basic Excel formulas

Structured and logical mind

Solution-oriented

Rigorous

Detail oriented

Financial ethics