ITB/2024/040 FOR THE SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF COOLING/HEATING/VENTILATION/FILTRATION SYSTEM
The following annexes form integral part of this Invitation to Bid:
Annex A: Technical Specifications
Annex B: Terms of Reference
Annex C: Financial Offer Form
Annex D: Vendor Registration Form
Annex E: UNHCR General Conditions of Contracts for the Provision of Goods -
JULY 2018
Annex F: UN Supplier Code of Conduct
Annex G: Vendor Sanction Clearance Form
ACKNOWLEDGMENT
We would appreciate you informing us of the receipt of this ITB by return e-mail to (rmasri@unhcr.org) and (ELAHMADY@unhcr.org) as to:
- Your confirmation of receipt of this invitation to bid
- Whether or not you will be submitting a bid
REQUESTS FOR CLARIFICATION
Bidders are required to submit any request for clarification or any question in respect of this ITB by e-mail to (rmasri@unhcr.org) and (ELAHMADY@unhcr.org). The deadline for receipt of questions is Thursday, 19 December 2024 at 23:59 HRS Beirut, Lebanon local time. Bidders are requested to keep all questions concise.
How to apply
Your offer shall be prepared in English.
Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may be not taken into consideration.
The cost of preparing a bid and of negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.
Your offer shall comprise the following two sets of documents (pdf files, soft copy):
- Technical offer
- Financial offer
Technical and financial offer must be sent in separate offers. For further instructions on submission please refer to “Submission of Bid” section 2.7 of this ITB.
SUBMISSION OF BID
The offers must bear your official letter head, clearly identifying your company.
Bids should be submitted by file upload to eTenderBox, the online bid registration tool of UNHCR.
The eTenderBox can be accessed via the following URL: http://etenderbox.unhcr.org.
In order to use the eTenderBox, registration on the website is required. This registration is exclusively for eTenderBox and does not replace any other registrations for UNHCR applications. One Supplier should have only one registered email account in the system. Therefore, the Supplier must use only one eTenderBox account for managing its offers to UNHCR. In case the password is forgotten, that account cannot be used anymore and new registration is required. Registration Guide and User Manual of eTenderBox are available at the above URL.
Allowed extensions for files to upload are .doc, .docx, .xls, .xlsx, .rtf, .png, .jpg, .jpeg, .pdf, .txt, .zip. .ppt, .pptx, .bmp, .rar, .gif, .tif and .tiff. Executable files (.exe, .bat, .cmd, etc.) should not be uploaded. The maximum size limit per file is 10MB.
Uploaded files can be amended by the Supplier while the tender is open. The selected files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore, this button has to be clicked before the deadline expires. If done so, the selected files will be submitted and uploaded successfully even if the deadline expires during the file upload. It is the Supplier’s responsibility to ensure that all files of the final offer are submitted by the tender expiration deadline.
Once the deadline for submission is expired, the bid will be automatically closed after which the uploaded files can be reviewed but options for additional upload and deletion of previously uploaded files are not available anymore. In order to ensure the safe submission of the full and final offer, it is recommended to have all files uploaded well before the tender deadline.
Deadline: 29 December 2024 – 23:59 Hrs Lebanon Local Time
