Human Resources (HR) Assistant

About Concern Worldwide:              

Established in 1968, Concern is a non-profit, non-governmental humanitarian organisation, dedicated to the reduction of suffering and the ultimate elimination of extreme poverty in the world’s poorest countries. Concern’s vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. Concern strives for a world free from poverty, fear and oppression. Our culture is values driven and we believe that our people are central to all that we do and are key to delivering on our goal of Reaching the Furthest Behind First. We are committed to ensuring a workplace where everybody feels valued and are enabled to succeed in their work and contribute to delivering on our mission.

Overall Role Purpose:   

The priority of this role is to finalize the digitalization of the HR archive.  

Responsibilities:

Support the HR department in finalizing the digitalization of the HR Archive:

• Ensuring all HR files are properly organized
• Share with the procurement and admin team the purchase request for the stationary needed for the hard copied archive
• Ensuring digitalized complete HR archive
• If possible, audit internal archive of active employees for completion

If requested, support the HR team in administrating recruitment, payment benefits, and performance development reviews as needed:

• Posting vacancies
• Shortlisting applications up to assistant level
• Booking and monitoring technical tests
• Booking interviews and supporting in up to assistant level interviews if needed
• Drafting recruitment reports
• Completing recruitment files
• Following up on validated attendance sheets to ensure accurate transportation payment
• Support in validating and reviewing leave requests
• Tracking performance development reviews and report to line manager

Responsibilities in link to Concern’s values, workplace equality, diversity and inclusion,  safeguarding, and participation in emergency response:

• All staff are responsible for upholding and promoting Concern’s values, including our workplace equality, diversity and inclusion, and safeguarding values;
• All employees are required to undertake training in equality, diversity and inclusion; the Code of Conduct; and safeguarding, along with any other training required for the role;
• All staff are required to participate and contribute as necessary towards Concern’s emergency response as and when required.
• Responsibilities in link to Complaint Response Mechanism (CRM) Accountabilities:

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Requirements:

Experience:

Years of Experience in a relevant role, preferably in the following areas (HR Files Knowledge & Basic HR expereince) : 1 to 2 years

Qualification: Educational level in the following area/s (Business Management / HR)  :Diploma or Vocational training or Technical Training certificate or Secondary education or Training Certificate

Knowledge and Skills:

• Commitment to Humanitarian Causes & Highly Confidential

• Languages Needed:  Good Arabic and English

• Good Communication skills

• Computer skills : Intermediate Excel, Word , One Drive , Outlook , and Teams

• Former HR Archiving  experience 

• Basic HR Administrative Experience (Recruitment, Payment Benefits, and Performance Reviews)

Competencies: 

• Managing Yourself
• Individual leadership
• Delivering results

Safeguarding Competencies:

(Medium to Low Risk) 

• Competence at this level is about individuals knowing the signs which may indicate possible abuse, harm or neglect and who to contact and seek advice from if they have concerns.
• Recognising potential indicators of adult and child abuse, harm and neglect.
• An awareness that adults experiencing stressful situations in their own lives may have caring responsibilities, for other adults or children
• An awareness and ability to locate local policies and procedures and how to access support to respond to safeguarding concerns
• An awareness of appropriate action including reporting and documenting concerns safely and seeking advice. Particularly if uncertain whether a safeguarding need is present
• Building personal confidence, skills and knowledge to take immediate action through local safeguarding procedures. This should include the ability to escalate concerns if action is not taken.
• An awareness of consent, information sharing, data protection legislation and acting safely to share information.

Important Information: 

Equal Opportunity: We encourage all eligible candidates, irrespective of gender, ethnicity or origin, special needs, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organization. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality. 

Concern has an organizational Code of Conduct with three Associated Policies: The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of Programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the Programme and partner organizations, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking. 

Data Protection: During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.