Project Assistant

This position is contingent upon the successful acquisition of projects currently in the pipeline. We will be shortlisting and conducting interviews now, with recruitment proceeding once the project(s) are secured. 

Key Responsibilities:

• Support Project Implementation: Assist team leader in the development and implementation of project plans, including timelines, work plans, and resource allocation. Help maintain comprehensive project documentation, including work plans, progress reports, supporting documentation…
• Reporting: Assist team leader in preparing regular donor reports, ensuring accuracy, completeness, and compliance with donor guidelines. Collect and compile data from project activities and contribute to narrative reports as required.
• Beneficiary Follow-Up: Maintain regular communication with project beneficiaries to monitor project impact and gather feedback. Assist in organizing and conducting beneficiary related activities such as trainings, coaching, site visits, surveys, focus groups, and interviews as needed.
• Document Management: Organize and maintain project files, ensuring all documentation is current, well-organized, and accessible. Assist in the preparation of presentations, reports, and other project-related documents.
• Procurement Support: Assist in the procurement process in coordination with Team Leader and Procurement team for project-related goods and services in compliance with donor and organizational policies. Prepare purchase requisitions, obtain quotes, and maintain procurement records.
• Monitor Project Progress: Track project timelines, budgets, and deliverables. Assist in monitoring project activities against work plans and schedules and provide regular status updates to the project manager and team.
• Facilitate Capacity Building: Support training sessions, workshops, and capacity-building activities for staff, beneficiaries, and local partners.
• Perform other duties pertaining to this job as assigned