Logistics & Procurement Officer

Key Responsibilities:

• Lead the development of Procurement Plans in adherence to internal and donor guidelines.
• Validate and revise Procurement Plans to align with actual implementations and forecasts.
• Consolidate and disseminate updated Procurement Plans as necessary.
• Propose advanced procurement strategies to optimize efficiency at the mission level, such as consolidating purchases or establishing framework agreements.
• Regularly update and communicate procurement data using dedicated tools, including suppliers' lists, price lists, and procurement validation follow-up.
• Act as the primary contact in the procurement & logistics department for overseeing and circulating information on procurement file validation between program and support teams.
• Scrutinize procurement files for validation, ensuring the completeness and accuracy of documentation.
• Ensure compliance of procurement files with internal Procurement Procedures and Donors' guidelines.
• Collaborate with department teams to address any issues identified in procurement files and complete or correct required documentation.
• Aid in identifying and quantifying centralized purchase needs in coordination with department teams.
• Draft contracts, service contracts, and suppliers' contracts for review.
• Lead the implementation of market studies and various procurement procedures at mission levels such as RFQs, Direct Purchases, Tenders, LTAs, etc…
• Review and submit purchase files requiring payment to the finance department.
• Oversee and report the inventory of SAMS' offices and warehouses on a periodic basis.
• Assist in preparing for internal and external audits.
• Spearhead the archiving process, ensuring compliance with internal and donor guidelines for both physical and digital records.
• Coordinate logistics related to medical missions in Lebanon in collaboration with other departments.
• Maintain well-organized archiving of all medical missions' logistics documents, suppliers, transportation records, etc.
• Ensure the confidentiality of all correspondence, information, and operations.
• Any other duties requested by supervisor related to scope of work

Desired Education and Essential Skills:

• University degree in a related field, such as Business Management.
• Two to three years of relevant work experience in procurement and logistics, preferably with international NGOs and/or community-based organizations.
• Excellent verbal and written communication skills, including drafting project proposals and reports.

Competencies:

• Strategic Procurement and Logistics: In-depth knowledge of strategic procurement processes, supply chain management, and logistics operations.
• Compliance Management: Understanding of internal and donor guidelines to ensure compliance in procurement and logistics operations.
• Detail-Oriented Leadership: Meticulous in verifying documentation, ensuring accuracy and completeness of procurement files, and maintaining precise inventory records.
• Analytical Thinking: Ability to analyze procurement data, identify opportunities for process improvement, and enhance cost efficiency.
• Effective Communication: Strong written and verbal communication skills to coordinate with various teams, suppliers, and stakeholders.
• Strategic Organization and Time Management: Exceptional organizational skills to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Advanced Archiving and Documentation: Proficient in archiving physical and digital records, following internal and donor guidelines for document management.
• Problem-Solving Leadership: Ability to identify issues, propose solutions, and address challenges in procurement and logistics operations.
• Collaborative Teamwork: Demonstrated ability to collaborate effectively with colleagues and departments to ensure smooth operations and achieve organizational objectives.