Medical Administrator - Beirut

The medical administrator will collect hospitalization supporting documents from RI’s nurses in BML and Bekaa, verify them, follow up with the hospitals on missing invoices and receipts, and handle the submission of payment and procurement documents to RI's finance and procurement departments.  

The medical administrator will prepare and submit all procurement requests and payment requests (with the needed supporting documents) related to health and nutrition activities, and follow up with the supply chain and operations and finance departments on their completion. 

Accountability and Complexity 

The job holder is expected to work independently while keeping open communication with other team members. A high level of discretion, transparency, and attention to detail is required, in addition to excellent numerical and organizational skills. 

Financial billing: 

Collect hospitalization supporting documents and bills from RI’s nurses in Beirut and Bekaa for all hospitalized cases under this fund. 

Collect supporting documents from RI’s center providing rehabilitation services under this fund  

Collect supporting documents for all supported advanced diagnostic tests  

Verify all collected documents ensuring information accuracy and completeness, pricing details and correctness, and follow up with the hospitals/centers on missing invoices and receipts 

Prepare monthly payment requests for each supported hospital and center under this project and submit them to finance by the set deadline 

Ensure payments are accurate, submitted on time, and reflect RI’s preset pricelist, predefined case list and budgets 

Inform the Health Program Coordinator of any financial issues or suspected financial abuse or misuse. 

Procurement: 

Support the team in preparing procurement requests and coordinate with the Procurement Department to ensure accurate pricing and request completion  

Follow up with the procurement department on the timely delivery of medical/non-medical supplies and equipment  

Support the team in preparing procurement requests for training and facilitators as needed  

Coordination:  

Coordinate with RI’s nurses and Public Health Officers in Beirut and Bekaa to ensure document collection and accuracy  

Coordinate with focal points in the supported health facilities on needed or missing documentation 

Coordinate with the finance and procurement departments in RI to submit requests and follow up on their completion 

Report activities, challenges and resource allocation or misuse to the Health Program Coordinator 

Behavior and conduct  

Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies  

Acts with integrity and holds themselves accountable for being respectful, inclusive and professional 

Reports any concerns 

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Relief International (RI) is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to RI’s Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

RI Values

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities. We value:

Inclusiveness

Transparency and accountability

Agility and innovation

Collaboration

Sustainability