Senior Finance Officer - Expected Vacancy

Job Purpose:The Senior Finance Officer will support in the financial management of Concern Worldwide in Lebanon, ensure compliance with relevant donor guidelines and Concern Worldwide policies. With the guidance of the Country Financial Controller, they will oversee the day-to-day operations of the finance function and year-end. The Senior finance officer plays an integral role in ensuring that the objectives and requirements of the finance function are met.

Main duties &Responsibilities:

Task 1: Financial Management & Accounting

• Prepare monthly management accounts reports according to CWW monthly financial cycle.
• Check and verify supporting documents, including coding, authorization level and validity.
• Review payroll for local staff / international staff.
• Follow up on project budget and extract reports from MGP for senior management on demand. Provide analysis for budget follow up.
• Prepare and support with the year-end process, and ensure that all steps are completed accurately and to the required timescale.
• Coordinate during internal and external audit.
• Follow up with the budget holders all related budget expenditures VS activities, and process adjustments when required.

Task 2: Cash management

• Manage the cash according to CWW policies and regulations.
• Reconcile Petty Cash and Safe with cash count and surprise cash count.
• Coordinate the process of financial documentation and maintain the internal control system for documentation.
• Maintain MGP system cashbooks updated, and upload all cashbooks, entries and payroll into MGP according to the monthly financial cycle.
• Manage and follow up open advances.

Task 3: Admin, Coordination and Reporting Task

• Support in reporting to authorities on tax/ any related matters according to the local tax rules and regulations.
• Actively contribute to the Country management team meeting.
• Support and review the archive system on weekly basis.

Task 4: Team Management & Leadership:

• Take part with the HR department in the recruitment processes of direct subordinates
• Provide support to the direct subordinates, contribute to their capacity building and career development through technical support and on-the-job training and coaching, including in particular a thorough induction at the start of their contract & follow up on their integration plan
• Ensure that direct subordinates are aware of and comply with all of Concern’s policies and procedures (Code of conduct, HR policy, and others)
• Ensure direct subordinates have accurate job descriptions, brief new joiners on their roles & responsibilities & job success factors, and set SMART objectives
• Ensure that work within the team is fairly distributed, planned and organized in a way which will efficiently & effectively meet the needs of the organization & department, while ensuring that team members are given appropriate workloads
• Monitor and periodically review performance of the direct subordinates through feedback and performance appraisals, hold staff accountable for meeting their success criteria, and give corrective and constructive feedback where required
• Ensuring team motivation, monitor wellbeing of the team dealing with complex cases
• Regularly meeting with direct subordinates for follow up, support, listening to their needs, and others as per the need
• Ensure information circulation & coordination across the team and with other concerned departments when relevant
• Set a work plan and follow up when needed
• Solve & mitigate team conflicts, while ensuring the involvement of the HR department
• Contribute to a healthy working culture in the department

• Other:

• Take active measures to address equality issues, particularly relating to gender, in
• programme as well as operational activities.
• Ensure the highest stands of accountability through ensuring good communication and information sharing within and outside the organisation.
• Be aware of, understand and comply with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management etc)
• Respect confidentiality and follow ethical guidelines

• The tasks of this position are not limited to what is mentioned in this job description, additional tasks can be requested as per need

Person specification:

Essential

• Education:
  • Bachelor degree in Accounting, Finance or related discipline.

• Experience:  
  • A minimum of four years of experience in similar field.
  • 2  years of team management experience
• Technical Skills Requirements:
  • Solid budget management experience
  • Financial reporting and management of monthly and yearly processes
  • Management of cash related processes 
  • Coordination of Audits
  • Proficient using Microsoft applications. Advanced knowledge of spreadsheets, mainly excel.
  • Excellent knowledge of accounting practices
• Other Desirable Skills:
  • Knowledge of labor law, tax law in Lebanon
  • Experience of accounting procedures on international donors
  • Experience of computerized accounting systems such as MGP, or ERP systems
  • Excellent at maintaining documentation
• Soft Skills Requirements:
  • Excellent analytical, planning skills and attention to details
  • Excellent interpersonal, communication and documentation skills
  • Ability to multitask and work within deadlines (desirable)
• Job Location: Beirut, Lebanon with occasional days in Tripoli.

• • Concern Code of Conduct and its Associated Policies

    Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

  • Emergency response

    Concern is committed to responding to emergencies efficiently and effectively to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Lebanon Programme is to respond, you may be requested to actively participate in the response, regardless of location, and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

  • Concern’s Core Competencies Requirements:

    Managing yourself: aware of own abilities and areas for development, adapts and uses abilities to work well with others and help achieve Concern’s objectives

    Individual Leadership: acts to inspire others by clearly articulating and demonstarting the values and principles that underpin concern’s work. Holds a sense of pride in Concern and loyalty to the organization. Supports others to achieve excellent results

    Communication & Working with others: uses the most appropriate channel to share information with others both inside and outside Concern; adapts the message to meet the communication needs of the audience. Works effectively with others, gaining the most from people and situations

    Delivering Results: Delivers on commitments, uses approprioate techniques to help achive agreed objectvies

    Planning & Decision Making: systematically develops plans towards achieving objectives, makes clear, informed and timely decisions appropriate to the tole, in the interests of Concern and those we work with

    Creativity & Innovation: Focused on continual improvement, seeks out, develops and successfully implements new ideas that further organizational priorities and the needs of those we work with, builds on proven approaches, evaluates and learns from ongoing work to improve it

    Influence, advocacy, and networking: Engages with others inside and outside the organization to promote the interests of Concern and those we work with, gathers and shares a wider knowledge of issues relevant to Concern’s work