Project Coordinator

Borderless NGO is an independent non-profit organization with a mission to create a life-changing impact on the lives of underprivileged children, youths, and women by harnessing the power of humanity across borders.

We are dedicated to inspiring and empowering individuals by linking them to skills and experiences from the global community. We believe that all individuals have the power to raise themselves out of any situation.

Borderless NGO is keen on providing all necessary tools to help eradicate the exploitation of children, youths, and women from underprivileged societies, save them from the traps of modern-day slavery, and equip them with the means for a better future. We are very much aware of the complex weave that is society; this is why we believe that our goals can only be achieved by extending our work to the entire community. Our goal is to strengthen entire communities by improving the existing socio-economic fabrics that will benefit everyone.

Objective of the Role:

The Project Coordinator’s responsibilities include working closely with the Programs Manager to prepare comprehensive action places, including resources, timeframes, and budgets for the project. H/she will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. Excellent time management and communication skills are a must as there will be constant collaboration between the teams to deliver results on time. The Project Coordinator’s duties are to ensure that the project is completed on time, within budget, and meets high-quality standards.

Essential Duties and Responsibilities:

• Coordinate project management activities, resources, equipment, and information.
• Break the project into feasible actions and set timeframes.
• Collaborate with the team to identify and define requirements, scope, and objectives.
• Assign tasks to internal teams and assist with schedule management.
• Make sure that the goals are met as the project evolves.
• Help prepare budgets.
• Analyze risks and opportunities.
• Oversee project procurement management.
• Monitor project progress and handle any issues that arise.
• Act as the point of contact and communicate project status to all participants and project staff.
• Work with the Program Manager using tools to monitor working hours, plans, and expenditures.
• Create and maintain comprehensive project documentation, plans, and reports.
• Ensure standards and requirements are met.
• Maintain and monitor project plans, budgets, and expenditures.
• Organize, attend, and participate in meetings.
• Document and follow up on important actions and decisions from meetings.
• Prepare necessary presentation materials for meetings.
• Ensure project deadlines are met.
• Determine project changes, and ensure that projects adhere to frameworks and all documentation is maintained appropriately.
• Create a project management calendar for fulfilling each goal and objective.
• Prepare and submit timely and accurate reports to the program manager.
• Collaborate with project team members to gather required information for donor reports.
• Implement project monitoring and evaluation systems to track progress and measure impact.
• Conduct a thorough review of reports to ensure compliance with donor requirements and accuracy of data.

Competencies and Skills:

• Bachelor’s Degree or equivalent in Developmental studies, Social sciences, Business Majors, or another related field.
• Experience in Donor Funded Projects.
• Verbal, written, and presentation skills.
• Ability to work effectively, both independently and as part of the team.
• Experience using computers for a variety of tasks including competency in Microsoft Office.
• Knowledge in file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines and schedules.