HR & Admin Assistant

About SMEX

SMEX is a non-profit that advances and defends human rights and freedoms in the digital sphere across West Asia and North Africa. SMEX advocates for people in the WANA and the diaspora to be able to access and engage with the internet, mobile services, and other networked spaces safely and without fear of censorship, surveillance, or repercussion. Our teams fulfill this vision through reporting, research, policy analysis, campaigns, and various projects. SMEX is primarily concerned with the impact of technology on human rights, recognizing that digital rights are human rights.

Our vision is for everyone across West Asia and North Africa to be able to access the internet, mobile services, and other networked spaces to communicate and express themselves safely and without fear of censorship, surveillance, or repercussion.

Our mission is to advance digital rights in the WANA region through research, campaigns, and advocacy that encourages users to engage critically with digital technologies, media, and networks.

We believe in the transformative power of access to information and self-expression, both online and offline. We assert that these rights are essential to peaceful, dynamic, and prosperous societies.

Job Overview
We are seeking a motivated and detail-oriented HR and Admin Assistant to support our Human Resources and Administrative functions. This role will assist in various HR activities, including recruitment, employee record maintenance, purchase requisitions, and general administrative tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude.

Responsibilities

Admin and Procurement

• Prepare and draft the organization's procurement requisitions and projects in accordance with SMEX Procurement and Finance Policy.
• Assess with the operations staff members to determine procurement needs, quality, and delivery requirements.
• Maintain office inventories and coordinate equipment maintenance and repairs.
• Manage petty cash, make payments, and document all invoices.
• Book flights and accommodation as needed.
• Organize, schedule, and take meeting minutes.
• Coordinate logistics for organization events, meetings, and training sessions, including booking venues, arranging catering, and managing RSVPs.
• Undertake other admin duties, as required.

Human Resources

• Diligently adhere to and execute the organization’s established HR policies and procedures, following best practices.
• Assist the HR & Admin Manager with the talent acquisition process, including recruitment, interviewing, and hiring of qualified staff. 
• Manage job advertisement, screening of candidates, scheduling of the interviews, and conducting reference checks.
• Prepare new hire documentation, coordinate orientation schedules, and conduct initial onboarding sessions.
• Handle sensitive employee information with confidentiality.
• Ensure the smooth running of HR-related administrative tasks, such as contracts, timesheets, social security registration, leave management, and payroll administration.
• Support in the development and implementation of new policies and SOPs that align with the organization’s goals and objectives. 
• Draft employment letters and assist with staff requests for various documents. 
• Ensure that the organizational chart and staff’s contact information, including regularly updating staff’s personnel files.
• Perform other relevant tasks as assigned by the HR & Admin Manager

Qualifications

• Bachelor's degree in Business or HR or any other relevant university degree.
• At least two years of related experience in HR and admin, preferably with an NGO.
• Proficiency on G-suite.
• Strong interpersonal skills and the ability to work effectively in a team environment.
• Excellent English and Arabic communication and writing skills.
• Detail-oriented. 
• Flexible and willing to perform other relevant duties.
• Familiarity with SMEX’s core work.
• Knowledge of digital rights is a strong asset.

Behavioral Competencies

• Teamwork
• Effective Communication
• Attention to detail
• Adaptability

Additional Information

Duty Station: Beirut, Lebanon

Office Presence: Office

Employment Status: Full-Time    

Reporting Line: HR & Admin Manager

Supervision Line: None

Salary: $1000

Application 

The applicant should fill in this form.

Only shortlisted candidates will be contacted.

Applications will be considered on a rolling basis until the position is filled.

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