Logistics Assistant (National Position)

Objectives

The Logistic Assistant will assist ICU in the implementation, management and co-ordination of the mission as follow:

• In close coordination with the Procurement Expert, he/she will support in the organisation and management of suppliers' contracts, including collecting all necessary documentation and ensuring coherent follow-up;
• Assure that the Stock Release Orders, Delivery and Reception Notes are implemented, used and archived correctly. Help/Substitute the Procurement Expert when needed;
• Ensure that all supporting documentation is prepared and filed according to donor/s and ICU procedures;
• Responsible for the Purchase Dossier for all the procurement activities;
• In coordination with the rest of the colleagues in the department be aware of every Logistic Archive (equipment, fleet, etc.). Responsible of the compliance and update of all of them.
• Identification of potential suppliers and/or contractors;
• Cars’ maintenance and car log-book follow up;
• Inventory management and delivery contents checking to verify supplies quality and quantity;
• Filing documents: Contribute to monitoring, maintaining and improving digital and manual filing systems, processes and tools;

Qualifications

Professional knowledge and experience

• Logistic, Administration or other equivalent degree;
• Previous experience in a non-governmental organization is a must;
• Excellent knowledge of Microsoft Office Suite, organizational software; general and solution-oriented understanding of IT issues;
• Driving licence is a must;

Competences

• Self-reliant and open-minded;
• Excellent problem-solving skills with attention to detail;
• Pro-active, organized, hard-working and reliable individual and work style;
• Team player with good interpersonal and organizational skills, flexible
• Excellent written and spoken English, French is a plus.