NEF-2024-002 - Financial Service Provider

Corrupt practices:

The standards of ethics of the Near East Foundation should be respected during any procurement process and the execution of contracts. In pursuit of this, the Near East Foundation defines, for this provision, the terms set forth below as follows:

• “Corrupt practice” includes the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution.
• “Fraudulent practice” includes a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Near East Foundation, and includes collusive practices among bidders before or after bid submission designed to establish bid prices at artificial, non-competitive levels and to deprive the Near East Foundation of the benefits of free and open competition.

In any case where fraud or corruption is identified, NEF will take appropriate action, including but not limited to:

• rejecting any bids where the bidder has engaged in corrupt or fraudulent practices in competing for the contract.

Eligible Bidders:

A bidder shall meet the following criteria to be eligible to participate in NEF procurement:

the bidder, at the time of bid, is not:

• The bidder must not be insolvent.
• The bidder must not be in receivership.
• The bidder must not be bankrupt.
• The bidder must not be undergoing wound-up procedures.

A bidder, and all parties constituting the bidder including sub-contractors, are required to disclose any all conflicts of interest. All bidders found to have an undisclosed conflict of interest may be disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this bidding process, if they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the bid of another bidder, or influence the decisions of the Near East Foundation regarding this bidding process.

Currency of bid:

All prices should be quoted by the bidders in USD, unless otherwise stated.

Payment:

The disbursement fees, including commission and cash handling fees, as well as any SMS fees, will be transferred via international bank transfer in USD. Before campaign initiation, 60% of the estimated total amount will be transferred, followed by the remaining 40% after reaching an 80% of expenditure. Any unutilized funds must be returned to NEF within one month post-contract, subject to validation through financial reports and reconciliation.

Bid Validity:

Bids shall remain valid for a period of 30 calendar days after the date of the bid submission deadline. 

Selection Process

Proposed Schedule:

13-02-2024

ITB issued on 13^th of February 2024.

Questions concerning ITB and project emailed [email protected] no later than 4:00pm local time.

06-03-2024

Bids are due no later than 18^th of March 2024, 16:00 local time. Late submissions may not be accepted.

20-03-2024

Notification to selected offeror

Date

The estimated start date will be at a later stage.

Evaluation of Bids:

The Near East Foundation will evaluate the submitted bids according to the following criteria:

• Quality of the product/service according to the required specifications.
• Geographical presence and coverage.
• Cash withdrawals procedures and requirements.
• Price in comparison to NEF established rate.
• Ability to deliver the requested good/service by the required time.
• Demonstrated excellent service, after sale and warranties.
• Solidity of the offer/quotation prepared.
• Reputation of the supplier/service provider.
• Adherence, to ethic and anti-corruption practices of NEF.
• Previous experience with NGO’s.

Award procedures:

• The Near East Foundation shall award the contract in writing, with an award letter, to the selected bidder before the end of the bid validity period.
• Any bidder who has not been awarded a contract, will be notified in writing.
• The award letter will state the sum that the Near East Foundation will pay the supplier/service provider in consideration of the good/service prescribed in the contract, and in accordance with the bid.
• Issuance of this ITB in no way constitutes a commitment by NEF to award a contract.

Signing of contract

• Upon receipt of the letter of acceptance, the Near East Foundation shall call the successful bidder to sign the contract.
• Within an agreed timeframe, an authorized representative of the successful bidder shall sign, date, and return the contract to NEF.