Grants Coordinator

Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and lasting change for a just world. Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East. We work towards five goals:  

•          Promote Access to Justice;  

•          Achieve Climate & Environmental Justice;  

•          Ensure Women & Girls’ Protection, Voice & Influence;  

•          Save Lives and Protect Human Dignity and  

•          Mobilise the Public on the island of Ireland to achieve Global Justice. 

Our work is rooted in our values of Solidarity, Courage, Participation, Perseverance and Accountability.

Find out more about Tropcaire on www.trocaire.org

Trocaire Lebanon and Syria Response works through local partners and focuses on delivering an integrated humanitarian response that includes the provision of basic, livelihood, and protection assistance and the strengthening of the social cohesion of the local communities. As a partnership agency, Trócaire works with a portfolio of local partner organisations to strengthen their capacities to deliver humanitarian assistance in a way that ensures compliance with international standards.

The role will report to the Head of Programmes, this contract is for a period of one year and will be based in Beirut, Lebanon with travel in the region.

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. 

Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks including satisfactory references and appropriate screening. Trócaire also participates in the InterAgency Misconduct Disclosure Scheme and all employees will be subject to this as part of contract of employment.

Overarching:

• Support the programme teams in the development of well-designed projects and programmes for submission to donors, consistent with Trócaire’s Organisational and Country Strategic Plans.
• Support and coordination of programme and partner staff in the management of active grants and contracts
• Build the capacity of the Lebanon/Syria response programme staff and partners to comply with doneor and grant requirements

In particular, this role has the following responsibilities:

Grant management

• Support the country programme team and partners in the timely development of proposals, concept notes and funding applications
• Support MEAL manager in coordination of project evaluations and audits and ensure that these comply with donor requirements.
• Review donor contracts prior to signing and inform country management, GPFU, Compliance Unit and the relevant programme team colleagues of Trócaire’s responsibilities.
• Keep up to date with relevant donor regulations, and others, and communicate relevant changes to staff and partners, ensuring links with HQ in terms of global donor strategies and updates on regulations.
• Develop appropriate guidelines and tools to support partners in adherence to Trócaire and donor /contract compliance requirements
• Provide grant management support for ongoing projects, such as the development of qualitative and quantitative reports, lessons learnt and review workshops, case studies and success stories, good practices, risk matrix in close coordination with the CMT and country programme team, and partners.
• Produce country specific communication materials with the support of the programme and partners teams for visibility purposes.

Country institutional funding strategy inputs

• Work closely with GPFU in Head Office to support CMT to achieve organisational deliverables and targets

• Acquire in depth knowledge of both the country strategic frameworks and all programmes in Lebanon/Syria
• In close coordination with the CMT and wider country team, develop and review/update on an annual basis country institutional funding strategy and annual action plan.
• Maintain and regularly update a database of all potential donors for the programmes
• Regularly update relevant management and programme colleagues on donor strategies, geographical and thematic priorities, future calls and requirements for applications.
• Initiate Go no Go meetings and provide summary to country team on donor requirements and share learning from previous/similar funding received.

Programme planning and funding applications

• Support the country team and partner organisations in their engagement and relationship building with donors, and engage directly with donors as appropriate and agreed with the CMT
• Identify and maintain donor contacts, participate in key donor meetings where applicable and, in collaboration with the country team, contribute to Trócaire visibility and profile with relevant stakeholders.
• Attend relevant forums and networks in coordination with Country Director and Head of Programmes.
• Provide feedback for donor contract negotaions, as necessary.
• Support  in the development of institutional funding applications and related internal processes in close coordination with HOP, the GPFU, and country programme colleagues
• Support the organisation of planning meetings and workshops, held with the programme team and partner staff to develop concept notes and full proposals for current and future donor calls.

Staff and Partner capacity building

• Provide support and guidance to build capacities of staff and partners in managing Trócaire donor contracts, especially in narrative and financial reporting, in close collaboration with the country teams.  
• Provide support and training to programme staff and partners in fundraising, donor engagement and the management of grants from initiation, evaluation, reporting and closure.
• Provide insights and analysis on current capacities and propose actions to enhance capacities related to fundraising and grants management.

Organisational planning and learning

• Upload and maintain funding and grant management information on Trócaire’s Management Information System (Salesforce) including reporting for the funding pipeline in collaboration with colleagues, as appropriate.

• Provide information on institutional funding for all relevant documents at organisational, regional, country and programme level.

• Participate fully as a member of the global funding team, contributing to institutional funding planning, evaluation and learning exercises and joint initiatives such as the quarterly and annual funding workshops.

• Provide support to colleagues in specific areas, according to expertise.

• Attend office and organisational meetings and training courses as required/relevant.
• Elaborate strategy summary, capacity statements, communication contents and visibility documents for specific donor’s meeting, communication department in coordination with partners.

Behavioural Competencies in Line with Trócaire’s Competency Framework

• Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
• Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
• Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning and decision making.
• Continual Improvement & Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire’s’ mission.
• Flexibility & Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to role in the organisation.

Person Specification – Essential Requirements

Qualification

• Higher level qualification in Social Sciences, Development Studies, or related area.

Experience

• Minimum 3 years’ experience of supporting or leading the development of applications, for major international donors including the European Union (DevCo and ECHO), Irish Aid, UK DFID, other European Governments, UN, US Government funding (USAID, State Depts.), LHF or other relevant trusts/foundations.
• Proven track record of securing institutional funding from successful grant applications.
• Experience of managing grants co financed by the donors such as: European Union (DevCo and ECHO), Irish Aid, UK DFID, other European Governments, UN, US Government funding (USAID, State Depts.), and other relevant trusts/foundations.
• Project cycle management using logical frameworks.
• 5 years’ experience of working on humanitarian/development projects in Lebanon, Syria or the region.
• Working with partner organisations.
• Training/capacity building in a multi-cultural environment

Skills

• Outstanding writing skills in English, including proposals & reports.
• Excellent numeracy skills for budgeting and financial analysis.
• Strong project planning, monitoring and evaluation skills, using logical frameworks.
• Excellent networking, communication, negotiation and presentation skills.
• Proven capacity for strategic and analytical thinking.
• Computer literate.

Qualities

• Strong commitment to principles of partnership, solidarity and social justice.
• Good interpersonal relationships and team work skills in a multi-cultural environment.
• Excellent networking skills with the ability to establish good relationships, confident in engaging with senior people.
• Culturally sensitive and diplomatic.
• Willingness to travel frequently and independently in the region
• Able to work irregular hours on an occasional basis. Self-motivated with proven ability to take the initiative.
• Good team player and able to establish strong working relationships with colleagues in the region as well as in Head Office
• Able to prioritise tasks and work to deadlines.
• Flexible and adaptable.
• Accuracy and attention to detail.
• Able to learn from experience and apply to future work.

Other

• Good understanding of development/humanitarian in Lebanon and Syria.
• Good understanding of Nexus and sustainable action.

Person Specification – Desirable

Qualification

• Post-graduate level education in development studies or a relevant subject.

Experience

• Substantive experience in one or more of Trócaire priority sectors: protection, humanitarian response, livelihood security, disaster risk reduction, gender, environmental justice.
• Experience of working with commercial contracting with several institutional donors.

Other

• Good knowledge of US, UK and EU based donors (both government and non-government) an advantage.