Project Manager

Main tasks and responsibilities:

Supported by the HoP, the Project Manager will be responsible for providing overall leadership management and general technical direction of the project, ensuring an integrated vision among different components and a focus on achieving the results defined in the contract.

He/she will supervise project dedicated team (two field officers) and coordinate with operations and MEAL departments in order to establish an effective monitoring system, to harmonize tools/methodologies in all the project areas, to set up standard operational procedures and to ensure correct allocation of all the necessary resources.

Beside those specific tasks, regular tasks related to the position will be:

Planning and managing the project’s resources

1. Designing activity overall, quarterly and monthly plans and supervising their implementation; proposing updates and amendment as needed;
2. Budget management in coordination with the Operation and finance, including monthly budget forecast and follow up;
3. Ensure compliance with AVSI HQ and donor requirements, policies and regulations;
4. Guide and oversee the alignment of the budget to expected results; approve annual budgets and quarterly reports;
5. Provide overall guidance in facilitating the development of Action Plan by SDCs directors, ensuring AVSI maintains a facilitation role while fostering the capacities and ownership of SDCs staff;
6. Participating in the program coordination mechanisms established by AICS, with MoSA representatives;
7. Ensure a continuous collaboration with MoSA staff and focal points appointed;
8. Support SDCs directors and team in the analysis of logistics and financial needs for the delivery of services;
9. In coordination with the HR department:
   • Support the development and human and professional growth of staff through supporting internal and external training opportunities
   • Make sure the HR policies are correctly shared, implemented, refreshed
   • Supporting the recruitment process of the staff needed
   • Participate in the HR planning and appraisal system
   • Facilitate the organization/implementation of trainings organized by AVSI, WGs, donors, Ministries, etc. for the staff

Reporting

1. Drafting and developing the progress/interim/final narrative and financial reports as requested by the donor;
2. Providing regular reporting to Program and Operation;
3. Ensuring timely correct reporting to Sector or Interagency (e.g. activity info, etc.);
4. Consolidate and approve annual workplans and activity, and their update.

Monitoring, quality

1. Ensures quality programming through technical guidance, leadership, and coordination of the project team;
2. Ensure the implementation of the project’s activities in line with: the project proposal, workplan and donors’ requirement and recommendation.;

1. Contribute to the overall process of coordination, harmonisation and learning and sharing process of the project;
2. Monitoring the implementation of work plans directly, through regular visits to project sites of activities;
3. Implementation of the Program’s monitoring system in collaboration with the M&E, outreach and Accountability and Capacity building and Design/Validate the project monitoring tools and analysis of the collected data;
4. Organizing regular meeting at area level with the team;

Coordination         

1. Act as liaison to donor, in coordination with the Head of Programs, formally regularly and accurately reports to the CD on outcomes of strategic and operational relationship with AICS;
2. Promoting synergies and coordination with other AICS funded actions;
3. Relationship with AICS – maintain regular liaising with AICS regarding programmatic and operational issue. Support AVSI to maintaining and developing the relationship with the Donor, including:

• Attending/organising and facilitating field visits,
• Providing information and documentation to the Donor when requested,
• Coordinating with actors operating in the target areas,
• Participating to the donors’ coordination mechanisms providing positive inputs,
• Attending relevant Working Groups (sectorial)

1. Calling for and leading regular project meetings and sharing the minutes
2. Participating in the:
   • AVSI Management meeting
   • Project progress meeting
   • Participating in thematic coordination meetings at national, when needed
   • Project staff training with other AVSI staff
3. Coordinating with local NGOs and INGOs operating in the Project’s area
4. Establish a productive coordination mechanism with the other Italian NGO funded under this program;

Other

1. Participating in project proposal writing, assessments within the sector. Contributing to develop project proposal with the current donor or others
2. Collaboration with the Communication Department with regular updates and documentation (written, photographic, video etc.)
3. Ensuring visibility according to AVSI and donors plan
4. Perform other duties within area of responsibility, as requested by the supervisor.