NEF Invitation to Bid: Rental Vehicles & Daily drivers

The NEF Lebanon office is looking to contract a rental vehicle company for the provision of vehicles and daily drivers for a period of 1 year commencing on October 1st, 2023, and ending on September 29th, 2024.

Corrupt practices:

The standards of ethics of the Near East Foundation should be respected during any procurement process and the execution of contracts. In pursuit of this, the Near East Foundation defines, for the purposes of this provision, the terms set forth below as follows:

“Corrupt practice” includes the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution.

“Fraudulent practice” includes a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Near East Foundation, and includes collusive practices among bidders prior to or after bid submission designed to establish bid prices at artificial, non- competitive levels and to deprive the Near East Foundation of the benefits of free and open competition.

In any case where fraud or corruption is identified, NEF will take appropriate action, including but not limited to:

• rejecting any bids where the bidder has engaged in corrupt or fraudulent practices in competing for the contract.

Eligible Bidders:

A bidder shall meet the following criteria to be eligible to participate in NEF procurement: the bidder, at the time of bid, is not:

• insolvent
• in receivership • bankrupt
• being wound up

A bidder, and all parties constituting the bidder including sub-contractors, are required to disclose any and all conflicts of interest. All bidders found to have an undisclosed conflict of interest may be disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this bidding process, if they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the bid of another bidder or influence the decisions of the Near East Foundation regarding this bidding process.

Currency of bid:
All prices should be quoted by the bidders in USD, unless otherwise stated.

Payment

The specified rental vehicle fee and Daily Drivers’ fees will be paid on monthly basis. The car rental company will be paid in USD via an international bank transfer or in Cash. Thus, the daily drivers are expected to be paid in cash USD.

Bid Validity:

Bids shall remain valid for a period of 30 calendar days after the date of the bid submission deadline.

Evaluation of Bids:

The Near East Foundation will evaluate the submitted bids according to the following criteria:

• Quality of the product/service according to the required specifications.
• Price in comparison to NEF established rate.
• Ability to deliver the requested good/service by the required time.
• Demonstrated excellent service, after sale and warranties.
• Solidity of the offer/quotation prepared.
• Reputation of the supplier/service provider.
• Adherence, to ethic and anti-corruption practices of NEF.
• Previous experience with NEF and other similar NGOs.

Award procedures:

• The Near East Foundation shall notify the selected bidder in writing, with an award letter, before the end of the bid validity period.
• Shortlisted bidders who has not been awarded a contract, will be notified in writing.
• The award letter will state the sum that the Near East Foundation will pay the supplier/service provider in
• consideration of the good/service prescribed in the contract, and in accordance with the bid.
• Issuance of this ITB in no way constitutes a commitment by NEF to award a contract.

Signing of contract

• Upon receipt of the letter of acceptance, the Near East Foundation shall call the successful bidder to sign the contract.
• Within an agreed timeframe, an authorized representative of the successful bidder shall sign, date, and return the contract to NEF.