Coordinator of Didactical Activities and Administrator

The Coordinator of Didactical Activities and Administrator will coordinate the project’s activities from a programming, administrative, and financial point of view. For this purpose, he/she will work with and respond to the Project Manager (PM) on-site and to the Head of Finance in Italy.

Main Responsibilities

The Coordinator and Administrator will be managed onsite by the PM and supervised by the Head of Finance from the HQ. He/she will also be managed by the Chairman of the Don Bosco Cultural Centre for the management of all related activities. He/she will support the PM in the implementation of the activities, the procurement, and the coordination with the members of the Consortium, while also administrating the project’s activities in compliance with Lebanon laws on tax/administration and documents approved by AICS (Italian Agency for Development Cooperation). This includes the administrative/financial management supervision and for all expenses related to the project budget, the regular submission to the Head of Finance of information, and documentation for intermediate and final reports. He/she will provide the HQ in Italy with all the administrative support required by the donor.

In particular, the Coordinator of Didactical Activities and Administrator will:

1. Prepare and register local staff employment and consultants’ contracts in compliance with Lebanese law;
2. Manage all the needed local expenses for project implementation in compliance with the budget and the donor’s administrative regulation;
3. Apply PRAG procurement procedures for on-site purchases and related payments;
4. Prepare and submit internal and donor financial reports;
5. Assist COMI PM with regard to day-to-day implementation and management of didactical activities;
6. Manage Rround Tables meetings for the curricula update (liaise with round table members, coordinate meetings, attend the round table meetings, collect minutes, follow up on tasks assigned to the various experts, et al according to needs);
7. Directly manage relations and didactical activities with targeted private (Don Bosco) and public schools;
8. Manage activities' implementation at Don Bosco Cultural Center;
9. Assist the PM in overseeing key program activities’ achievements as per program budget, timeline, and donor requirements;
10. Support the PM in participating in interagency coordination meetings and NGO sector coordination groups and identify areas for coordination, collaboration, and expansion;
11. Develop close, effective relationships with institutional partners.

Requirements

1. BSc in Business Administration or related field;
2. PMP / PRINCE2 certification is a plus;
3. Minimum of 3 years of professional experience as a Project Administrator, Project Coordinator or similar role;
4. Hands-on experience with flowcharts, administrative and management tools and schedules;
5. Knowledge of common project management software (e.g. Trello, Microsoft Project et al)
6. Excellent knowledge in Microsoft Office

Skills

1. Solid organizational skills with strong attention to detail;
2. Demonstrated ability to efficiently manage multiple priorities, deadlines, tasks;
3. Ability to work in a team and manage processes autonomously;
4. Team spirit, ability to think critically and creatively;
5. Ability to work effectively in a fast-paced, stressful environment. 

Conditions

A full-time position with a one-year renewable contract is proposed. The type of contract and remuneration will be commensurate with the candidate's experience and seniority.