Finance Officer

Key Activities

Draft and maintain all policies and procedures are in compliance with Borderless and funding source policies, procedures, and requirements.

Manage all aspects of day-to-day operations of accounting department.

Develop and implement the NGO Finance policies, procedures and systems.

Manage the NGO and projects budget. This includes forecasting future income and expenses, creating budgets and balance sheets, and ensuring that spending is within budget limits across projects.

Review and approve all payment documents for proper and adequate back up.

Oversees training/Orientation and technical support to programs, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control

Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.

Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.

Work with internal stakeholders (teachers or operations staff) to determine procurement needs, quality and delivery requirements.

Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance

Data Entry / Accounting Records

Analyse and take necessary steps in maintenance of Borderless subsidiary ledgers for advances, receivables and payables

Verify completeness and accuracy of all accounting documents

Record, reconcile, produce reports and generate budgets

Make sure that on a monthly basis report reconciliations are completed on a timely manner and those final reconciliations and trial balances are reviewed with the Operations Director.

Review, record and release the payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate

Bank Operations

Process cash withdrawals from the bank and ensure timely bank payments

Liaise with bank officials in order to ensure uninterrupted bank services

Prepare monthly bank reconciliation schedules.

Ensuring adequate cash balance is available in bank for smooth function of activities.

Prepare bank letters when required

Cash Operations / Preparation of Vouchers

Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers.

Inform Operations Director of all discrepancies

Ensure that cash payments are reduced as much as possible

Audit and Management

Respond to internal and/or external audit requests

Maintain the audit file as per Borderless policy

Participate in the management committee meetings and support in building the strategic aspirations of the organization

Any other task as requested by the Operations Director.

Required Qualifications 

BSc degree in Finance, Accounting or Economics

Professional qualification as a CFA, CPA, CMA is considered a plus

Advanced MS Excel skills

Proven work experience as a Finance Officer or similar role

Solid knowledge of financial and accounting procedures

Experience using financial software

Knowledge of financial regulations

Excellent analytical and numerical skills

Sharp time management skills

Ability to work under minimal supervision

Ability to meet deadlines

Problem-solving skills

Organizational abilities and attention to detail

Strong ethics, with an ability to manage confidential data

Languages

Must be fluent in English and Arabic

Must be able to communicate in both English and Arabic verbally and in writing

Excellent English writing skills are a must