Accounting & Administrative Officer

Areas Of Responsibility

The Accounting & Administrative Officer duties will include:

Accounting:

• Day-to-day accounting: Update CodeBrave's Nominal Ledger and Cash Book on a daily basis. Close the accounts at the end of the month. Perform detailed review of expense reports as to ensure that all back-up documents and approvals are available prior to processing subsequent payments. Make sure that all supporting documents are filled in an organised manner.
• Petty cash: Manage the safe and petty cash register. 
• Bank reconciliation: Prepare the bank reconciliation each month.
• Supplier/customer reconciliation: prepare supplier reconciliation on quarterly basis.
• Financial reporting: Support in the preparation of quarterly financial reports to present to CodeBrave’s board at quarterly meetings.
• Financial controls: Ensure that basic accounting operations are sustained in the office while also ensuring project accounting policies are followed. Work with the Board Treasurer to coordinate and implement proper protocols to ensure the office is operating under consistent financial practices.
• Financial monitoring: Assist with ad hoc financial monitoring and analysis of grant budgets and actual versus obligated disbursements and financial transactions as needed.
• Payroll & tax: Calculate payroll. Ensure all necessary taxes are withheld from applicable payments. Track VAT expenditures and ensure forms are submitted to the Tax Advisor. Processes payment of vendors and check preparation.

Administration:

• Office management and admin: Manage payments relating to the office (cleaner, generator, rent, etc.). Ensure the office is equipped with necessary supplies and procure supplies as needed.
• Inventory management: Manage CodeBrave’s inventory of tech equipment and ensure the moving of items is recorded in the log and inventory. 
• Procurement: Procure equipment according to our Procurement Policy.
• Events: Support the Head of Operations on events, including visiting venues.

Other:

• Project Management Support: Perform other duties as assigned by the supervisor or Head of Operations.
• Teamwork: Use strong interpersonal skills to effectively work with all staff and ensure financial policies are followed.

Skills Required

• University degree in Finance or Accounting.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Adaptable, capable, and personable.
• Strong spoken and written English language skills
• Minimum one year of professional experience in accounting or finance management
• Advanced computer skills in MS Office programs, particularly Excel.
• Effective verbal and written communication, multi-tasking, organisational and prioritisation skills. Excellent oral and written English skills required; proficiency in Arabic is required.

Salary

450 USD (fresh) per month for 2 days per week.

References

Two references will be required in the final stage.

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CodeBrave Overview

CodeBrave (codebrave.org) is a non-profit organisation that, since 2018, has worked to create lasting social change in Lebanon through tech education. We deliver coding and robotics classes for children aged 12-18 from disadvantaged backgrounds across Lebanon, including 1,120 students in our programme so far and aiming to reach 4,000 students in the next three years. 

CodeBrave Tutors (codebravetutors.org) is our new initiative providing online coding & robotics tutoring to students in the UK, the Gulf and beyond. CodeBrave Tutors generates income to fund our charitable work in Lebanon. 

Our team is ambitious, passionate and constantly pushes for quality in our programmes. We want to challenge how development work is conventionally done and build a better future for Lebanon, alongside our students.

Creating an environment where our team can do their best work is central to the success of our mission. We nurture this through regular team development and training, and a strong organisational culture and values. Our values are:

Child First: Our approach is based on a targeted and holistic understanding of the whole child.

Empowerment: We create environments that enable students' personal empowerment.

Radical Candour: We use candour as a means to evolve and improve. 

Healthy High Performance: We set the bar high, while supporting a healthy work culture.

Real Change: We want to make the kind of change that makes our students proud, not just our donors.