Partnership Finance Coordinator - Regional Programs (This is a re-advertisement)

The PFC is responsible for following up on all financial matters related to partners’ financial implementation of projects, ensures legitimacy of the expenditures incurred, and assists the Programme Manager in ensuring expenditures are within approved budget. Ensures that NPA’s financial policies and procedures, as well as donor requirements, are applied efficiently and effectively and that all partners adequately understand and follow these policies. Ensures that Partners maintains a high standard of accounting and financial controls as well as financial records and supporting documentation. Ensures financial compliance, by conducting regular financial reviews, budget and expenditure monitoring, financial reporting, and records management. Assesses partners financial capacities and develops and implements capacity building plans accordingly. Ensures that all relevant financial partner documentation is filed appropriately

Functional prerequisite:

• This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment;
• Bachelor’s degree in accounting/Business or Finance;
• Fluent in English and Arabic languages;
• Experience with remote management and coordination using on-line technology. 
• Experience of working on projects funded by major international donors such as EU, NMFA, NORAD, SIDA, etc.;
• Familiarity with ERP accounting software.;
• At least 3 years of post-qualification experience in a finance/accounting role, in the International NGO sector.;
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies;
• Must be able to prioritize and have excellent time management & multitasking abilities;
• Good problem-solving skills, diplomatic and self-directed;
• Proven communication, interpersonal, representation, negotiation and leadership skills;
• Excellent communication and drafting skills for effective reporting on program financial performance;
• Ability to operate in a cross-cultural environment requiring flexibility; The candidate must be detail-oriented and able to work independently;

Responsibilities:

• Support Programme Manager & Project Coordinator in preparation and monitoring of programme budgets (operational budget and Budget versus Actuals) and phasing of budgets;

• Provide continuous oversight of compliance to donor procedures and requirements throughout the project cycle, from start-up, implementation and closure by conducting regular spot checks at appropriate stages of the project;
• Provide training and ongoing support to relevant stakeholders including Grant funded project team members, and partners on understanding donor financial compliance, identifying financial risks and other best practices related to financial management and ensuring compliance requirements are understood and adhered to at all levels;
• Work closely with programme team and partners to prepare donor financial reports and/or audit and organize trainings/capacity building sessions;
• Contribute to the effective and efficient cash-flow planning and management;
• Carries out financial capacity assessment of partners and ensures that appropriate action is taken, by NPA and/or partners, to address identified weaknesses.
• Analyses partners annual audit reports and ensures that findings and recommendations are implemented by the partners.
• Verifying payment/fund transfer requests, ensuring all supporting documents are attached as per NPA’s policy and donors’ requirements, authorized by the budget holder, and ensure no double payment is made;
• Assist partners in month end closing, reporting process and in preparing monthly financial reports, if needed;
• Support all partners in ensuring accounting systems, policies, procedures and internal controls are properly understood and undertaken;
• Support partners in ensuring clear internal audit trails for external and internal audits for NPA (as/if needed);
• Support partners in safeguarding/archiving financial records, if needed;
• Assist in financial audits as and when required;
• Assist Programme Manager & Project Coordinator in conducting partners’ assessments and review of finance report from partners to ensure compliance with NPA and donor’s standards and guidelines;