Consortium Finance Manager

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to provide a comprehensive response, in line with humanitarian principles and applying both needs based and rights based approaches, to conflict affected populations. PU-AMI promotes humanitarian access and dialogue with all components of the civil society and reinforces the capacity of each vulnerable community (refugees, vulnerable host community) to become self-reliant and resilient, by responding to immediate needs and strengthening their socio-economic empowerment.  

Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.

PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Protection, Health and in Livelihood Recovery sectors.

SUPERVISION

Under the direct supervision of

Finance Coordinator

under the technical supervision

Finance Coordinator

under the overall supervision

Head of Mission

in supervision of

None

OVERALL MISSION

1. GENERAL OBJECTIVE

Under the direct supervision of the Administrative and Finance Coordinator, the Consortium Finance Manager will be responsible for overseeing the financial performance of the partners (National and International). The Consortium Finance Manager will provide leadership in developing tools for successfully administering a consortium budget and providing financial analysis of the projects performance to inform decision-making processes.

1. RESPONSABILITIES AND TASKS

1. FINANCIAL CONTROL

1. Coordinate the financial aspects of the multi-partner programs in line with donor requirements;
2. Review and monitor budgets to support financial stability, efficiency and value for money;
3. Consolidate fund requests, reporting templates, financial plans and amendments throughout the project life;
4. Monitor budget burn rates and alert the mission/bases;
5. Financial analysis skills to perform project-monitoring processes highlight financial issues to overseers and Budget Holders and perform further analysis to resolve issues identified and report to senior management team;
6. Prepare budget amendments based on performance and currency fluctuation with close cooperating with the field offices;
7. Maintain financial reporting and payment disbursement tracker for partners;
8. Ensure proper review of financial documentation took place before releasing advances to partners;
9. Work closely with the Grants team and Deputy Head of Mission to ensure proper spending of project as well as partners’ financial progress is on track;
10. Take a key role in project revisions with partners to ensure budget realignment rules of donor being respected and followed;
11. Support the Compliance team for project internal, external and donor audits;
12. Facilitate projects’ closeout and help partnership teams to ensure that all tasks are complete as per closeout checklist, and that all required closeout documentations are archived in files for audits.

2. FINANCIAL REPORTING:

1. Implement procedures and templates to be used for formulating monthly finance reports for partners, and ensure compliance with the internal financial management SoPs and donors’ regulations;
2. Coordinate with partner organizations to collect financial reports along with supporting documentations as required in signed partnership agreements;
3. Ensure effective financial management of partners;
4. Ensure that all financial records and accounts are compiled on time, accurately and in line with international accounting standards and donors’ regulations;
5. Accrue partners financial reports and process monthly liquidation of advance payments;
6. Finalize year-end accounts and provide any ad-hoc year reports that may be required;
7. Maintain accounting records;
8. Follow up on timely implementation of the recommendations to adjust significant variances.

3. CAPACITY BUILDING:

1. Ensure day-to-day mentorship to partner organizations’ finance focal points and identify gaps and needs of capacity building and system improvements with respect to financial management of donor funds;
2. Draft relevant financial management SoPs for partners and PU-AMI to ensure smooth and compliant atmosphere within project;
3. Occasionally participate in any such consortium meetings to foster compliance and to address any financial issues;
4.  Ensure that sub-grant related processes and procedures are consistently implemented with the use of compliance checks and agreements;
5. Undertake periodic visits to the field in order to support consortium members and put forward recommendations for improvements where appropriate;
6.  Facilitate training sessions on grants management, general accounting, internal controls and administrative systems;
7. Ensure internal audit recommendations for grant-funded projects are adhered;
8. Track lessons learnt and share with consortium members throughout the project’s implementation.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

1. PRIORITIES OF THE DEPARTMENT

• Expected as per main objectives

QUALIFICATIONS

Mandatory requirements

1. Language skills: Fluent in Arabic and English
2. Education degree: Bachelor degree in Finance or Accounting or professional accounting qualification
3. Work experience: 2-5 years of experience in financial management and NGO experience will be preferred.
4. Computer skills: Good knowledge of the MS office software including Excel and Professional Accounting Software. Saga experince has an added advantage.

1. Others:

• Excellent communication and listening skills with persons of concerns (displaced and host populations)
• Effective stress management
• Ability to work under pressure and with short deadlines
• Good problem solving skills
• Good knowledge of the humanitarian andcontext
• Excellent ability to work in a team
• Valid driving license is an asset
• Good skills in reports and budget modifications.
• Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines.
• Knowledge of humanitarian actors
• Good management and pedagogical skills
• Excellent communication and diplomacy skills to manage relationship in potentially tense situations

assets

1. Interests: Work in humanitarian action, social welfare.
2. Transversal skills:

• Conflict resolution skills
• Communication skills
• Ability to take initiative to deal with challenges
• Capacity to work in an multidisciplinary and multicultural team
• Well organized, hard worker and fast learner
• Able to manage stress and pressure
• Able to check information, logical mind
• Respectful, neutral and impartial attitude.