Consultancy for Supporting Partner Organization in Fundraising, Reporting, Outreach, and Networking

Kvinna till Kvinna’s Syria Regional Programme focuses on women´s increased participation, psychosocial support, and women´s economic empowerment as well as support to partner organisations’ capacity building, networking, and advocacy in the region.

Purpose of the assignment

The overall purpose of this consultancy is to accompany one of Kvinna till Kvinna’s partner organisation in the Syria Regional Programme in their organizational and project’s needs to ensure sustainable growth by contributing to their fundraising, procedures, outreach, and networking strategies and tools.

Details of the assignment Deliverables

• Work with the partner organization to review existing systems, policies, procedures, tools, and strategies and assess their needs.
• Work closely and accompany the organization in:
  • The organization’s fundraising efforts towards specific potential donors and partners;

1/ to establish alignments, 2/ to form concrete approaches (including proposals) and 3/ to develop presentation strategies.

• • The development of the organization’s policies, procedures based on the organization’s existing practices and tailored to its size and needs;
  • The development of an outreach strategy, an implementation plan, and the execution of its first phase scheduled for second half of 2023.
• Training by doing of the relevant staff of the developed systems, policies, procedures, tools, and strategies, in a participatory and interactive approach.
• Finalize and submit the developed systems, policies, procedures, tools, and strategies.

Deliverables and reporting requirements

Inception

• Submit an inception report (around 1-2 pages) explaining how the consultant envisions the process of the assignment and a detailed work plan, including tentative timing.

Implementation

• Review and assess existing relevant policies, procedures, and tools in place of the partner organization;
• Work in tandem with the staff in implementing the fundraising strategy;
• Develop and implement tailored new strategies, policies and procedures with action plans;
• Follow-up with key staff in the partner organisation to discuss and finalize the new strategies, policies and plans;
• Prepare and conduct meeting for the partner organization to discuss with relevant staff on implemention of the developed strategies, policies and plans;
• Present to and discuss with management of the partners organization before finalizing the documents; and
• Submit the final version of the policies and outreach strategy.

Final reporting:

• A final report (format can be discussed) that includes summaries of overall findings, observations, and recommendations for the partner organisation to be shared with Kvinna till Kvinna.

Management and organisation

The consultant will be working closely with the Kvinna till Kvinna Syria Regional Programme team. The consultant is responsible for completing and delivering the above specified deliverables to the Syria Regional Programme team and the partner organization.

The total duration of the consultancy is to be decided between the consultant, the partner organization, and Kvinna till Kvinna’s Syria Regional Programme team, based on a time frame submitted by the consultant in accordance with the points specified in this ToR.

Consultant fees shall be specified as fees per day including taxes, social security contributions and VAT. The tender shall state an estimated total value of tender, including expenses such as telephone, internet or postage, and expenses for travel to the Middle East and/or Europe related to the assignment.

Contracted consultant cannot further subcontract the assignment. In cases where the tender includes a team of consultants, their division of work shall be presented.

Required qualifications

• Substantial experience of Non-governmental Organizations sector.
• Substantial experience in developing outreach and fundraising strategies.
• Substantial experience in developing proposals and donors’ reports.
• Good understanding of women’s rights, civil society, and development programming.
• Knowledge of the Syrian and Middle East context.
• In-depth knowledge of international donors and back donors, especially concerning their programmes towards the Middle East.
• Fluency in English both written and spoken.
• Strong facilitation skills and the ability to lead a group through a set process.
• Educational requirement: University degree or equivalent of relevance for the assignment.