Administrative Assistant

Job Descriptions and Main Responsibilities:

• Follow up on administrative and logistics tasks at the office with LAU including, but not limited to, water, electricity or any other related task.
• Assist the project Coordinator in the orientation of new staff in terms of access and induction.
• Coordinate with IT at CLS on all IT related requests.
• Assist the projects coordinator in completing the administrative and logistics activities of events.
• Assist the projects coordinator during on-site and online events when needed.
• Assist the projects coordinator in the purchasing of the office stationaries.
• Update the finance with staff timesheets and invoices related to office supplies, hotel bookings or any related invoice.
• Update the projects coordinator monthly with the inventory asset available at the office.
• Handle travel bookings for the team with the agency as requested
• Handle transportation bookings for the researchers when needed.
• Provide CLS Team human resources documents when requested.
• Assist the Projects Coordinator in following up on the yearly team evaluation
• File HR Documents at the office as requested.
• Compile CVs sent by the project coordinator to the central email address as requested
• Take minutes during meetings when needed
• Assist the Projects Coordinator and other CLS team members as needed.

                Minimum Qualifications:  

• Bachelor’s degree in business management or any related field 
• Based in Lebanon 
•  Familiar or interested in the topics we work on  

• Minimum two years of relevant experience 
• Fluent in Arabic and English 
• Familiar or interested in CLS’s research
• Believes in the CLS mission and ethics  
• Ability to work on multiple tasks simultaneously
• Ability to work with different teams and projects
• Ability to meet deadlines and accomplish the task as requested

The Administrative Assistant will report the above activities to the Projects Coordinator