Finance Assistant
Kindly submit your cover letter along with your curriculum vitae to the e-mail: [email protected], mentioning the job title in the subject.
Any Email that does not contain a title will be automatically discarded.
"Only those who have a valid driving license issued since more than two years can apply."
"Covid-19 vaccination is mandatory"
Due to the acute need to fill this position, PU-AMI reserves the right to close this vacancy earlier than stated.
1. GENERAL OBJECTIVE
The Finance officer has to assist the Admin & Finance Coordinator in all the activities related to finance and cash management.
2. RESPONSABILITIES AND TASKS
1. TREASURY & CASH FOLLOW-UP
- Manage the safe deposit box and the petty cash;
- Conduct a daily physical inventory of the safe deposit box and the petty cash, and report any discrepancies to his/her superior;
- Regularly go to the bank to withdraw money to ensure availability of cash at office level;
- Prepare and follow up on the pay-outs and advances as per established guidelines;
- Prepare and validate any checks done at base level;
- Monitor due dates for payments of contracts
- Translate invoices to English when necessary;
- Guarantee security of the cash and confidentiality of information.
2. CASH CARD MANAGEMENT
- Check the MoUs received from the program team and ensure the availability of all needed documents;
- Register the information of the beneficiaries in the cash card database before sending any card issuance request to Coordination Office;
- Register the information of the beneficiaries in the cash card database before sending any payment request to Coordination Office;
- Archive all MoUs related to the beneficiaries as per internal guidelines.
3. FINANCE & ACCOUNTING MANAGEMENT
- Prepare the payment files and ensure that all documents are complying with PU-AMI regulations and procedures;
- Check before recording any entry, that the invoices are compliant with PU-AMI’s regulations and procedures;
- Record all expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.);
- Issue vouchers and properly archive the invoices and saga vouchers in dedicated files as per donors’ rules and regulations;
- Collect all invoices exempted from the VAT and issue a quarterly report;
- Prepare the accountancy files;
- Prepare the bank reconciliation at the end of each month;
- Be responsible for the monthly closing and submit it to Finance Officer and Manager for validation;
- Be responsible of scanning and archiving of the accountancy files (soft and physical files).
- Be responsible of the preparation of the annual closing documents for the base;
- Assist in the preparation for the external audit visits (i.e. donor visits, Coordination visits, etc.).
4. SUPPORT THE PROGRAM
- Assist the Finance officer in following up with the banks in case of need to support beneficiaries;
- Check and be responsible for following up the program payments if applicable (cash for rent, cash for work and minor rehabilitation payments, etc.)
- Support the Finance Officer in other program needs whenever deems necessity.
3. PRIORITIES OF THE DEPARTMENT
- Be in charge of cash payments done at field office;
- Be in direct relation with Logistics department at field office;
- Be in charge of withdrawing money from the bank;
- Be in charge of scanning and archiving the accountancy files according to the internal guidelines.
Qualifications
Mandatory requirements
- Language skills: Fluent in Arabic and English
- Education degree: University degree in Finance, Accounting, or another relevant degree
- Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
- Knowledge and skills: Good analytical and writing skills
- Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
- Other: Knowledge of humanitarian actors
Good management and pedagogical skills
- assets
- Interests
- Work in humanitarian action, social welfare.
- Accounting and finance.
- Transversal skills
- Well organized
- Ability to take initiative to deal with difficulties encountered in daily work
- Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
- Autonomy, neutrality, hard worker
- Able to manage stress and pressure
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- الجنوب
- صيدا