Administration and Finance Officer/ Manager

Main Tasks

The Administration & Finance Officer will be responsible for finance management, accounts maintenance, budget control, and for coordinating broad administrative support functions, which include execution of administrative tasks as summarized below:

Under the supervision of the co-Directors, and in close collaboration with research and project officers/ managers/ coordinators:

Financial and accounting tasks:

• Responsible for review and implementation of the budgets and resource mobilisation for the centre’s activities based on the strategic action plan. Participate in the implementation and development of the Organisation's projects and activities by planning and controlling all financial and administrative services/support required.
• Brief and guide responsible officers with respect to the management of all financial administrative operations and services; ensure that pertinent rules and regulations of the centre as well as conditions of agreements with donors and the government are observed;
• Coordinate the periodic collection and analysis of relevant economic and financial data in order to recommend rates or adjustments to rates for special contractual arrangements, agreements with donors, other participating institutions;
• Formulate general and specific budgetary estimates for regular and extra budgetary funded projects; plan, organise and monitor the application, control and accounting of approved budgetary allocations by programmes; 
• Administer, control, and disburse funds within the approved budgetary allocation in accordance with established regulations and procedures and within the authority delegated;
• Design and monitor a sustainable accounting and finance management system, establish internal controls and monitoring mechanisms, maintain cash and bank books and reconciliation with bank statements, including control of disbursements and balancing of books and ledgers.
• Process payment of remunerations, allowances, per diems and other payments to the centre’s staff, vendors and other claimants;
• Maintain an updated financial records and briefing continuously the Director and concerned officers about the financial status of the programmes;
• Monitor and coordinate the upkeep and maintenance of the premises with services providers and municipal/government counterparts as per contracts, basic and lease agreements for the centre;
• Administer and manage the logistics and contact for services with service providers;
•  Updating and maintaining comprehensive inventories of the centre;
• Make sure that all financial transactions are carried out and recorded in accordance with international and Lebanese standards;
• Manage the data entry of the financial transactions on the accounting software after verifying that all documents are eligible and accurately recorded;
• Produce monthly financial statements such as income statement, balance sheets and trial balance in addition to project reports;
• Prepare monthly supplier's, bank, and cash reconciliations; 
• Prepare all reimbursements after double-checking the reimbursement requests against receipts provided;
• Prepare checks, bank transfers in addition to cash disbursements to staff, suppliers, service providers…;
• Establish and maintaining a proper filing system for all financial documents (electronically and physically);
• Coordinate with and assist LS external auditor(s);
• Prepare reports to the Ministry of interior (MOI);
• Perform other duties of similar nature.

Administrative Tasks:

• Manage and perform the all the day-to-day administrative management of the centre, programmes and projects;
• Perform other duties of similar nature.

Qualifications:

• Bachelor’s degree or technical equivalent in accounting. Master degree is preferable.
• Minimum of  4 to 5 years of experience in finance and administration.
• Minimum of 2 year of experience in working with nonprofit organisations.
• Strong computer skills, Microsoft office and especially Excel.
• Ability to give and receive feedback constructively
• Fluent in Arabic and English.
• Ability to complete tasks on time.
• Strong interpersonal and communication skills required.
• Ability to work independently, coordinate, and plan with relevant team members
• Capable of working both individually and as part of a team.