Finance & Admin Officer – Beirut, Lebanon
To apply, please submit the following documents to [email protected] not later than 2 September2022- A CV with not more than 4 pages and a cover letter of 2 pages with the name of job you are applying to.
As it is unlikely that we will be able to obtain a Work Permit for this role, all job applicants must already have the right to work in Lebanon.
Job Title: Finance & Admin Officer – Lebanon
Reports to: Finance and Operations Manager - MENA
Job location: Beirut - Lebanon
Grade and level: 4.2
Annual Salary: Competitive annual salary based on our salary scale for Lebanese nationals
Contract Duration: Until December 2022 (with the possibility of extension)
Duties and Responsibilities
Office Finances
Maintaining office accounts in accordance with Alert’s finance systems and donor requirements (e.g. a basic cashbook and/or petty cashbook);
Carrying out institutional payments and other statutory obligations such as income tax, NSSF in accordance with Lebanese law as required;
Producing monthly and quarterly financial reports;
Producing expenditure forecasts as required;
Ensuring that all expenses are authorised and efficiently processed;
Overseeing petty cash;
Supporting the implementation of sub-contracting agreements, partner financial assessments and support to NGO partners in the management of funds;
Supporting the production and management of budgets;
Ensuring financial reports are compliance with legislative and donor and Alert requirements (including project audits).
Office Administration Systems
Implementing and monitoring compliance with relevant policies and systems (e.g. procurement policy, office health and safety policy)
Managing and maintenance of the office to ensure full and consistent functioning (e.g.: keeping office supplies in good order; ensuring that the rental agreement is kept up-to-date and facilities such as water, electricity, AC units, telephone and internet systems etc. are maintained and functional; managing contracts for cleaners and maintenance, etc.).
Negotiating best value for money contracts with suppliers and office insurance policies;
Managing computer equipment, office supplies and other project assets;
Maintaining an inventory of all Alert assets;
Ensuring that communication systems are in good working order;
Monitoring the security situation and keeping Finance and Administration Manager up-to-date;
Monitoring and regularly updating International Alert’s Lebanon security policy.
Provide briefings on Alert’s IT policies, systems and procedures and ensure compliance;
Work with Alert’s central team to ensure files are updated on Alert’s central filing system
Human Resources
Co-ordinating briefings and inductions of new staff and consultants;
Supporting Alert Lebanon compliance and best practice in HR practices;
Support to Finance and Administration Manager with all aspects of HR management;
Implementing annual salary benchmarking reviews.
Monitor Lebanese Labour Law that are relevant to INGO work and recommend any changes to HR policy to the Head of Office as appropriate;
Legal support
Leading on the registration of new staff with NSSF and Income tax.
Follow up with lawyer on working permits for expats and staff registrations
Travel requirements
The post is based in Beirut with potential travel in the MENA region.
PERSON SPECIFICATION
Talents
At Alert, we have introduced Talent Management to our business model as we believe talented people are crucial to the success of our work. We believe all individuals are talented and success comes in matching the right talents to the right roles. For this role, the skills, qualifications and experience listed below are important, but we believe that to be great in this job you are likely to have a talent for building and sustaining strong working relationships. This will enable you to build friendly relationship with highly committed colleagues and manage expectations. At the same time you will need to combine being well organised in your thinking and work, with being flexible enough to meet the different kinds of demands and challenges you will face. We expect you to be enthusiastic about the organisation’s mission and work but also allied to the calm ability to juggle several balls at the same time, have an appreciation of working in a multi-cultural environment, and be equally comfort with the big challenging tasks and the small, mundane ones.
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These are the talents we will be looking for above all else.
ESSENTIAL REQUIREMENTS
Qualification in accountancy /administration
At least 3 years’ experience in finance and admin management for an NGO project/office in Lebanon
Management of funds from international funders
Fluent in Arabic and English, and communicates clearly and effectively
Supervision, organization and monitoring of project logistics
Demonstrates the ability to take the initiative
Excellent knowledge of Microsoft Office applications, Excel and Word
Good team member
Ability to work evening and weekend hours when necessary
Enthusiastic to be part of a new and growing project and understands the ideals and vision of Alert
Very well organised
Proven knowledge and understanding of programme cycle management, information management and reporting
Strong analytical skills
A clear commitment to the mission and vision of International Alert
Demonstrable community and understanding of safeguarding issues and policies.
Demonstrable commitment and understanding of data protection and data security issues
DESIRABLE REQUIREMENTS
Understanding of Lebanon’s legal requirements for NGO management
Management of relationships with partner NGOs
SUMMARY TERMS AND CONDITIONS
Annual Salary
Competitive annual salary based on our salary scale for Lebanese nationals
Benefits
Private insurance and NSSF
Leave entitlement
25 days per year plus Lebanese statutory holidays
Notice period
One month on either side
Working hours
Full time staff are expected to work a standard 35 hours/week, with some flexibility around start and finish times to be agreed with the line manager. All staff are required to work core hours 10am – 4pm.
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon