Project Support Officer, Tripoli & North

Job Title: Project Support Office, Tripoli & North

Reports to: Senior Projects Officer, Tripoli

Job location: Tripoli, Lebanon

Grade and level: 4.2

Contract Duration: Until December 2022 (with the possibility of extension)

Job Purpose

The purpose of this post is to provide M&E, administrative and logistics support to International Alert projects in Tripoli. This role involves carrying out monitoring and supporting the Senior Projects Officer in Tripoli, to follow up with project partners, conduct field visits and support sub-contracting and compliance. The position will be a key role in support projects across the project portfolio including on projects related to peacebuilding, education, and livelihood.

The post holder will support the organisation of several dialogue sessions held in Tripoli as well as coordinate with Alert’s local partners a peacebuilding, education, and livelihood program for refugees and vulnerable host populations. Additionally, the role of the post holder is to maintain and consolidate Alert’s relations with local partners, authorities, consultants and influential people

Duties and Responsibilities

1. Project Monitoring, Evaluation & Learning

• Support project staff in maintaining M&E frameworks for projects.
• In coordination with the DMEL Manager conduct project monitoring, including conducting site visits and data collection (FGDs and interviews) with project participants.
• Assist in the development of MEL plans for the Lebanon programme and monitor and report back on progress against this plan.
• Work with partners on using MEL tools, ensuring that partner staff are implementing good practice on joint projects with Alert.
• Assist in internal learning activities and with partners on best practices for monitoring and evaluation practices
• Assist in collecting case studies and lessons learned.

1. Partner engagement and consultant sub-contracting

• Support partners in developing, carrying out and integrating learning from MEL activities.
• Support projects staff to administer and monitor sub-grants to partners and contracts with consultants as allowed for within project budgets, ensuring compliance with internal Alert financial systems and donor accountability requirements.
• Provide support in reviewing and processing quarterly financial reports from field-based partner organisations and country offices
• Providing overall coordination of the administrative side of the partner initiative which will involve working closely with local NGOs to ensure adherence to donor requirements, Alert policies (including Safeguarding policies) minute taking at management meetings.

• Any other tasks as may be reasonably required.

1. Project Administration & Implementation  

• Provide general finance and administrative support to projects staff and consultants as and when required
• Maintain projects logframes, calendars, contact networks and stockholder mapping.
• Administer financial tasks related to projects implementation, including preparation of money transfers, cash requests, processing of invoices and donor financial reporting
• Review supporting documentation, ensure that all payments are duly signed, and documentation attached is sufficient;
• Support in arrange appointments/meetings (roundtables, dialogues, trainings, webinar etc.), also attend KII, FGD, taken notes

1. Logistical Support

• Assist in preparing regular M&E activities with support in logistics and administration required for M&E activities
• Support projects staff with organizational aspects of project events (roundtables, dialogues, trainings, webinar etc.), call participant to ensuring smooth running of events. This includes booking hotels, meals, transport, and organization of cultural project accompanying project events etc.
• Ensuring procurement guidelines are met
• Ensure the effective recording, documentation, and filing of project activities, internal and external project meetings

Travel requirements

This post is based in Tripoli Lebanon, with travel to Beirut and other project implementation areas as required.

Talents

At Alert, we have introduced Talent Management to our business model as we believe talented people are crucial to the success of our work.  We believe all individuals are talented and success comes in matching the right talents to the right roles. For this role, the skills, qualifications and experience listed below are important, but we believe that to be great in this job you are likely, first and foremost, to have a talent for communicating with men and women with diverse backgrounds and strive to reach understanding and build consensus. 

This is what we will be looking for above all else.

A relevant degree at Bachelors’ level

A strong interest in learning how NGOs operate at the financial and administrative level

Administrative experience

Proven computer literacy (Word, Excel) in particular with spreadsheets (e.g. ability to use formulae,

Meticulous attention to detail, particularly in regards of financial data management and takes pride in the quality of their work

Good writing skills in English and ability to communicate complex concepts simply

Good interpersonal skills, including team working and networking skills

Ability to work under pressure, with strict deadlines, and to prioritise clearly

Ability to interact and work with people from a range of cultural and intellectual backgrounds

Demonstrable community and understanding of safeguarding issues and policies.

Demonstrable commitment and understanding of data protection and data security issues.

DESIRABLE REQUIREMENTS

Experience in project coordination, field-supervision, time-management and field reporting.

Experience of organising events, logistics, etc.

SUMMARY TERMS AND CONDITIONS

Annual Salary

Competitive annual salary based on our salary scale for Lebanese nationals

Benefits

Private insurance and NSSF

Leave entitlement

25 days per year plus Lebanese statutory holidays

Notice period

One month on either side

Working hours

Full time staff are expected to work a standard 35 hours/week, with some flexibility around start and finish times to be agreed with the line manager. All staff are required to work core hours 10am – 4pm.