Programme Manager - Lebanon (for Lebanese nationals only and women are encouraged to apply)

The Johanniter is a German Non-Governmental organization, dedicated to excellence in the field of first aid, ambulance service, social service programs and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development cooperation and emergency relief, implementing and supporting mostly health projects worldwide. (www.johanniter.de) Johanniter International Assistance is active in the Middle East for many years and opened its office in Amman in 2012. The Programs in the region are focusing on the provision of health care, psychosocial support, people with disabilities, livelihood and WASH. The Program Manager will be based in Beirut, Lebanon with frequent travel to programme operational areas and work with partners; and will work independently, in close coordination with Johanniter’s Regional Office in Amman, Jordan.

Job Responsibilities and Accountabilities

Overall job purpose

 The Program Manager will support the activities of Johanniter International Assistance in Lebanon, including institutional representation and project implementation, ensuring tasks are completed on time and within budget. He/she will maintain a close and positive partner relation and will support the partners in their capacity development. He/she will work in coordination with his/her supervisor, the Head of Mission in the Middle East, based in Amman.

Reporting lines Reporting to: Head of Mission (First level of supervisor) Head of Programme in Berlin (Next Level of Supervisor)

Supervising: None at the moment (in future, Logistics/Admin Assistant, Field Monitors)

Gives technical advice to: Partners

Receives technical advice from: Senior Programme Manager, Programme Development and Quality Officer, MEAL Officer, Sector Thematic Advisors, Finance Coordinator, Regional Finance Manager, Procurement Officer (Jordan), Security and Liaison Officer Standing in for: other PMs Represented by: Programme Managers or assigned by HoM in the region

Tasks General Responsibilities

• He/she represents Johanniter International Assistance in Lebanon

• He/she will provide information on the feasibility and advantages of Johanniters’ registration in Lebanon. In case JIA decides to be registered, he/she will follow up the registration process.

• Closely work with JIA partners and potential partners in the operational areas

• He/she will support obtaining entry visas of Johanniters’ regional team, partners and HQ officers. Leadership and Strategic

• Responsible for providing timely and continuous leadership and support to ensure technical soundness at all stages and levels of the program and project cycles. This includes concept and proposal development, start-up and implementation management, and monitoring and evaluation of the overall Country Programme Strategy and all projects and initiatives it covers in the country(ies) of operations

• In coordination with the Head of Mission, he/she will develop Johanniters’ country strategy, identifying humanitarian needs and gaps, available funds and partnership/ consortium opportunities.

• He/she reports and gives regular updates on the situation in the country to the Regional office. Partnership Management and Project Management (40%)

• He/she provides close supervision, oversight and support to implementing partners in all projects’ activities, according to the approved project proposals, donors’ and Johanniters’ guidelines, work plans, log frames and budget.

• He/she manages and defines the project’s objectives and oversees and ensures quality control throughout the completion of the project cycle.

• Support in capacity building and provides guidance to projects’ partners

• Document best practices during project implementation and management with guidance from PDQ unit and Thematic Technical Advisors.

• Develops and delivers project plans, documentation, training, presentations, budgets and proposals in coordination with the Regional Office.

• Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget in coordination with Project Steering Committees.

• Receives monthly reports from the partners, reviews and refines in cooperation with the Programme Unit at the Regional Office.

• Coordinates with the project partner/s in Lebanon and other departments to prepare and implement project monitoring and evaluation plans. • Oversee pre-and post-project assessments in coordination with MEAL /PDQ unit and project partners

• In coordination with the regional program and finance team, facilitates the projects’ orientation/ start-up workshops for Implementing Partners’ senior to mid-level staff involved in the project implementation process.

Local-level resource mobilization (10%)

• He/she coordinates the efforts of team members and external clients in order to implement projects according to the plan.

• Supports partners and Programme team in developing concept notes, expression of interests, write-ups and project proposals for donors and HQ in consultation with his/her supervisor.

• He/she supports JIA Regional office team during their visits to the country for any workrelated purpose.

• He/she creates work plans based on goals and targets and implements evidence-based interventions in one or more multi-sector areas, as well as new technologies and practices

 Networking and Representation in Humanitarian architecture (20%)

• He/she liaises effectively with all relevant stakeholders, including government at various levels, donors, I/NNGOs and UN agencies, and ensures communication, coordination and reporting.

• Attend all clusters and coordination bodies and represent Johanniter in these forums and report back to the Head of Mission

Monitoring and reporting (20%)

• Ensures regular project supervision, field visits and action-oriented feedback for monitoring and evaluation, adherence to accountability procedures and documentation as well as technical guidelines in close coordination with the Senior Program Manager.

• Regular reviews with partners based on their reports, budget vs actuals monitoring (finance and programme to match the spendings) and support partners in their financial spendings as per the work plan.

• Submits monthly progress/ interim and final activity reports of various projects.

• Follows up on projects indicators, progress reports, LFAs/monitoring analysis reports and recommends actions to fill the gaps against the commitments made in the proposal

• Follows up with the finance department on a budget plan in coordination with his/ her supervisor

Security Management (10%)

• Constantly monitor the security situation and establish a good understanding of the context and risks associated with a changing environment to Head of Mission and Security Focal points

• Conduct security assessment for any field missions and share it with the Head of Mission for approvals

• Elaborate local Security Plans and ensure that valid guidelines are followed and adapted as required at all levels, that maximum preventive measures are taken and that the team is safe and well informed at all times.

• Review and update of the security and contingency plan in intervals agreed with the Head of Mission and guarantee that all guidelines are understood and respected.

• Maintain regular contact with relevant networks and security stakeholders (UNDSS, INSO etc.).

• Performs other duties as requested by the supervisor/Head of Mission

Safeguarding

• Take part in raising awareness about the organisation’s PSEA measures including the Code of Conduct and taking responsibility for reporting any suspicion about sexual exploitation and abuse (SEA) that he/she comes across while working with the organization and ready to discuss subsequent action (if required) to ensure the safety and welfare of individuals in cases of SEA caused by the organisation.

Person Specification

Professional Qualification and Experience:

- Graduate/ Post Graduate degree in a related field ( Public Administration, Social Development, Business Administration/Management, Economics, Sociology, Technical field like Medicine, any other related sectors)

- At least ten (7-8 ) years experience in development or humanitarian work in a technical capacity on Disaster Resilience or its components (Disaster Risk Reduction & Management, Climate Change Adaptation, Peacebuilding, Urban Resilience, and Innovation Programming), program management, etc.

- Has at least six (5) years of program/project management experience.

- Language: Arabic and English are essential Essential

- Has experience and training in a rights-based approach to development, project proposal development, project management, humanitarian response, and designing training.

- Has expert knowledge and experience in resource mobilization, including proposal design, logical framework, and overall project cycle.

- Is able to demonstrate self-confidence, maintain effective functioning and self-control even under pressure, demonstrate responsibility and trustworthiness, openness to new ideas, and effect changes for improvement.

- A good communicator, both in writing and spoken communications.

- Must be currently eligible to work in the Occupied Territories of Palestine. Local applicants preferred.

- Operational effectiveness skills using all the systems, procedures and culture within the organization for required results delivery.

- Ability to travel to field locations and support partners

Desired

- Experience working in an international environment or international development/humanitarian organization is desirable.

- Good understanding of donor rules and regulations - Strong analytical skills (data and financial)

- Ability to manage a varied workload, work under pressure, prioritize and meet deadlines

Skills Essential

• Working with people/Teamwork

• Planning and delivering results

• Managing resources to optimize results

• Handling insecure environments

• Working with local partners

• Delegation to parnters

• Ability take initiative

• Self Motivated

• Multi-tasking

• A good communicator, both in writing and spoken communications.

Desired

• demonstrate self-confidence

• maintain effective functioning and self-control even under pressure

• demonstrate responsibility and trustworthiness

• openness to new ideas

• effect changes for improvement.

Commencement: As soon as possible

Consultancy Contract Duration: 1 year with the possibility of extension

Salary/Benefits: According to Johanniter’s general directions as per regional office

National Staff Guidelines This position is open for Lebanese nationals only and women are encouraged to apply. The screening process will be taken up as and when we receive applications and start the recruitment process. Thus, candidates are encouraged to apply early than the deadline mentioned.

Please note: This Job Description is dynamic and can be adapted. The employee is obliged to carry out individual tasks on the instructions of his/her supervisor which, by their nature, are part of his/her function or are necessary as a result of operational requirements. It is the employee’s responsibility to safeguard those who are in contact with our organization and to exemplify the highest standard of ethical behavior regardless of race, religious belief, or nationality. This includes the employee’s responsibility to promote appropriate behavior and to report any inappropriate behavior that could potentially harm those in our organization’s care and that could damage the reputation of Johanniter.

The screening process will be taken up as and when we receive applications and start the recruitment process.  Thus, candidates are encouraged to apply early than the deadline mentioned.