Education Project Manager

The Project Manager is responsible for supervision of the technical field team assigned to the action. Supported by the Chief of Party (CoP), he/she will coordinate with the members of the Project Leading Committee (Area Managers, M&E Manager, Finance Manager, Education Specialist, in order to establish an effective implementation and monitoring system, to harmonize tools and methodologies in all the project areas, to set up standard operational procedures. Beside those specific tasks, regular tasks related to the position will be:

Planning and managing the program’s resources

1. Designing activity overall, quarterly and monthly plans and supervising their implementation and proposing updates and amendment as needed either in relation to direct or indirect (Community based, partnerships with CBOs, SDC, Schools, etc)
2. Budget management in coordination with the Operation and finance including budget forecast and follow up.
3. Correctly implement the Donor’s and AVSI administrative and financial procedures ensuring compliance with the support of the AVSI operation
4. Supporting project staff and partners in activities’ implementation and problem-solving.
5. In coordination with the HR department:
   • Support the development and human and professional growth of staff through supporting internal and external training opportunities
   • Make sure the HR policies are correctly shared implemented, refreshed
   • Supporting the recruitment process of the staff needed
   • Participate in the HR planning and appraisal system
   • Facilitate the organization/implementation of trainings organized by the AVSI, WGs, donors, Ministries, etc. for the staff

Reporting

1. Drafting and getting approval of the interim narrative and financial reports as requested by the donor (annual and QIN), the PLC and COP and AVSI
2. Providing regular reporting to Program and Operation
3. Ensuring timely correct reporting to Sector or Interagency (e.g. activity info, etc.) directly or through the COP      

Monitoring, quality

1. Contribute to the overall process of coordination, harmonisation and learning and sharing process of the consortium
2. Monitoring the implementation of work plans directly, through regular visits to project sites of activities
3. Implementation of the Program’s monitoring system in collaboration with the M&E, outreach and Accountability and Capacity building and Design/Validate the Program’s monitoring tools and analysis of the collected data.
4. Organizing regular meeting at area level with the educational team
5. Supporting the Capacity building and the Special teams especially for the planning and integration of Child protection principles and standards in the education, and develop and effective inclusive approach

Coordination         

1. Support the consortium and AVSI to maintaining and developing the relationship with the Donor, including:

• Attending/organising facilitating field visits,
• Providing information and documentation to the Donor/consortium when requested. Coordinating with actors operating in the target areas.
• Participating to the donors’ coordination mechanisms providing positive inputs
• Attending relevant Working Groups (sectorial and geographical)

1. Calling for and leading regular project meetings and sharing the minutes
2. Participating in the:
   • AVSI Management meeting
   • PLC (Project Leading Committee)
   • Project progress meeting
   • Education coordination and education systematic meeting
   • Participating in thematic coordination meetings at national and regional level
   • Project staff training with other AVSI staff
3. Coordinating with local NGOs and INGOs operating the Project’s area by the field Coordinators
4. Participating in the Education and general management meetings

Other

1. Participating in strategic planning, project proposal writing, assessments. Contributing to develop project proposal with the current donors or others
2. Collaboration with the Communication Department with regular updates and documentation (written, photographic, video etc.)
3. Ensuring visibility according to AVSI and donors plan
4. Perform other duties within area of responsibility, as requested by the supervisor.