Logistic & Procurement Officer

Objective 1: Ensures proper implementation of TDH IT Office Procurement activities

• Understands TDH policies and values, and assure the log department works under them;
• Understands TDH procurement policies and procedures, including the thresholds and procedures for each market;
• Creates Procurement Requests (PR) and negotiate with the procurement section delivery times and stock’s needs;
• Accepts/Receives Procurement Requests (PR) coming from different departments in his/her office for processing;
• Ensures the correct signatures are obtained according to the threshold amounts; request technical specifications when needed;
• Prepares tendering documents (Single Offer, Request for Quotations, Open/Restricted National/International Tender) for all materials, equipment, works and services ordered for the projects in a cost-effective and transparent manner in line with TDH IT and donor/s specific policies;
• Creates and maintains a good supplier relationship, in coordination with the Supply Chain Manager, providing the kind of experience that have been encountered during the transaction with them for future reference;
• Updates the Supply Chain Manager about the status of the request from the start of the procurement till the time of delivery of the item/s;
• Inserts all the information about every procurement when its situation changes on the Procurement Follow-Up (PFU) form;
• Creates Purchase Orders (PO) and obtain the correct signatures as required by the threshold amounts. Ensure the proper documents are sent to admin for them to release the payment;
• Updates the Contract Follow Up with every PO related to an FWA;
• Brings immediately to the attention of the Country LOG any evidence of fraud, waste, abuse, or any illegal or suspicious activity with any supplier, vendor, contractor, or anyone part of the procurement process within or outside of TDH.

Objective 2: Participates in the evaluation of bids and proposals and ensures all evaluations

Objective 3: Provides data to monitor and evaluate the overall procurement performance.