Project Coordinator

ABAAD PURPOSE:

ABAAD aims at achieving gender equality as an essential condition to sustainable social and economic development in the MENA region. ABAAD has a proven record in working in addressing GBV in emergency settings.

JOB PURPOSE:

The Project Coordinator will oversee the implementation, evaluation and tracking the progress of the project to meet its designed objectives.

REPORTING LINES:

Post holder reports to:  Programme Manager

KEY RESPONSIBILITIES:

Plan the project

• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project;
• Determine the resources (time, money, equipment, etc) required to complete the project;
• Develop a schedule for project completion that effectively allocates the resources to the activities;
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required;
• Determine the objectives and measures upon which the project will be evaluated at its completion;

Implement the project

• Execute the project according to the project plan with direct coordination with the project team;
• Develop forms and records to document project activities as per the donor’s requirement;
• Set-up files to ensure that all project information is appropriately documented and secured;
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project;
• Establish a communication schedule to update stakeholders including project staff in the organization on the progress of the project;
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards;

Monitoring, evaluation and draw learning of the project

• Assist in developing MEAL framework for project(s), including measurable indicators and relevant tools;
• Monitor the progress of the project against set indicators in a timely manner;
• Monitor and approve all budgeted project expenditures;
• Contribute to the periodic monitoring of the project as well as learning reviews and ensure proper documentation;
• Capture learning and document the work of successful stories, to ensure that the projects’ inputs are producing positive results in the lives of women;
• Write reports on the project for management and for donors;
• Facilitate learning and linkages among local staff and partner organizations;
• Communicate with donors as outlined in funding agreements;
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly);
• Manage all project funds according to established accounting policies and procedures;
• Ensure that all financial records for the project are up to date;
• Work closely with the financial officer to prepare financial reports and supporting documentation for donors as outlined in funding agreements;

• Ensure that the project deliverables are on time, within budget and at the required level of quality;
• Evaluate the outcomes of the project as established during the planning phase
• Prepare payment requests, floats as needed;

SKILLS AND COMPETENCE:

• Minimum of five years of experiences (NGO is a must)
• University degree in social science or related discipline, including gender and development;
• Proven track record of working in a similar capacity with the nation and/or international NGOs in the region;
• Knowledge of gender and gender equality;
• Experience in field coordination, monitoring and follow up;
• Experience in event management and coordination;
• Highly skilled in report writing in both languages (Arabic and English – French is a plus);
• Excellent oral and written communication skills in English and Arabic including demonstrable ability to work with others and as part of a team;
• Knowledge and skills in computer usage including word, excel, power point, and social media;
• Good organizational skills;
• Effective member of team and role model; demonstrates creativity in seeking better ways to do things and shares with team, and promotes high standards.
• Takes responsibility for own work and delegated project/processes (including some leadership);
• Anticipates problems and regularly provides solutions.