Data Management Associate (6 Month Contract) – UNHCR TA – HRT055 – G6 -Beirut, Lebanon

There are currently slightly less than one million Syrian refugees registered with UNHCR in Lebanon, which makes Lebanon the highest refugee-hosting country per capita in the world. There are no approved camps in the country, and refugees are spread over 2,125 communities and locations across the country. 

The refugee response is led by the Government and local actors, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field to support the Government. The structure brings together over 100 UN agencies, national and international NGO partners in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and other affected populations. The Lebanon national response falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.

The UNHCR operational response in Lebanon is one of the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. Aside from the Branch Office in the capital city of Beirut, UNHCR has two sub-offices in Zahle and Tripoli and two field offices in Mt Lebanon, Tyre, and one field unit in Qobayat under the Tripoli Sub-Office.

The position is supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. The position may directly supervise some support staff.

Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.

Accountability (key results that will be achieved)

• The Office has reliable and up-to-date data on persons of concern.
• Standard and ad-hoc reports are produced. Trends and patterns of data are analysed and interpreted.

Responsibility (process and functions undertaken to achieve results)

• Manage the use, maintenance and technical support of databases used in the operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.
• Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management.
• Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management.
• May be required to coordinate with the GIS officer to ensure that data collection is compatible with GIS.
• Archive and backup database systems; ensure security of databases; perform database administrator functions.
• Assist in development of new applications/Databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly. 
• Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner.
• May be required to support registration activities including ProGres technical support and on-site assistance.
• May be required to support return activities including reconciliation of return lists, update of return database, verification of return information and coordination with field offices on return related issues. Prepare statistical and ad-hoc reports to ensure accurate information on returns is available and shared with relevant offices.
• May be required to work on assistance related activities in close coordination with the Basic Assistance Unit and Protection Unit.
• Perform other duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

• Develop forms and tools for data collection and analysis.
• Have access to relevant data and records.