Reporting / Communications Intern

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

JOB / MAIN TASKS

1. REPORTING/PROPOSAL WRITING (40%)

Writing; Quality and design

• Assist in compiling interim and final reports including corresponding annexes, ensuring adherence with donor and SI requirements.

• Support the review and proofreading process for interim and final narrative donor reports by making suggestions and checking for grammar, consistency, and completeness.  

• Support the submission of concept notes/proposals, modifications requests and interim and final reports via dedicated platforms.

• Share submitted grant/project documents with HQ Desk for record.

Planning:

• Support the Grants and Partnership Manager/Coordinator  in scheduling and tracking deadlines for proposal development, reporting of ongoing projects and planned audits.   

• Assist the Grants and Partnership team in the preparation of concept notes and proposals frameworks  the drafting of concept notes and proposals as needed.  

2. INTERNAL AND EXTERNAL COMPLIANCE (10%)

• Assist in monitoring communication and visibility compliance in line with commitments to donors.

• Undertake continuous archiving of grant/project documents at mission level, including audit reports and important donor communications.

3. INTERNAL COMMUNICATIONS (20%)

• Assist the Grants and Partnership Manager in the launching and preparation of grant/project meetings.

• Attend project meetings and internal coordination meetings, take notes, and disseminates meeting minutes to the attendees.

• Coordinates the process for the development of a Mission Sitrep

4. EXTERNAL COMMUNICATIONS (30%)

• Help gather testimonies, photos, and videos of project activities for communication purposes through regular follow-up with field teams.

• Support the development of communication materials (country or project specific) targeting donors and other external partners.

ORG CHART POSITION (reporting and functional relationships)

Line manager: Grants and Partnership Manager