Storage Project Manager

Handicap International is an equal opportunity employer and particularly welcomes applications from woman and persons with disabilities.

Position’s mission:

Under the hierarchical responsibility of the Operations Manager (Atlas Project) of Lebanon Mission, and in collaboration with the other departments of the mission, the Storage Project Manager is responsible for the implementation and monitoring of HI/AL’s operational strategy. S/he supports her/his team to ensure optimal quality, effectiveness and impact of the implemented project and to contribute to the sound management and effective functioning of the organisation in Lebanon. She/ he implements the responsibilities in compliance with HI procedures.

Reports to: Operations Manager (ATLAS Project)

Line management of: Warehouse Supervisors

Interacts with: Atlas Logistique team, Logistics, Finance, Human Ressources departments, partners, suppliers and service providers

Missions / Responsibilities:

Mission 1. Managing the operational team:

Activities:

• Line-manages the “storage team” members (sets individual objectives, assesses individual performance, contributes towards the professional & career development of his/her team members, monitors competences);
• Organizes and leads regular team meetings;
• Manages the recruitment and selection of new team members/open positions;
• Ensures strict application and respect of the program’s Internal Regulations by the project team.

Mission 2. Implementing logistics services to humanitarian actors:

Activities:

• Ensures that the project is implemented in compliance with technical and operational frameworks as well as local/international regulations regarding provision of storage services to other humanitarian stakeholders and smooth running of warehouses:
• Ensures that the activities implemented comply with HI/AL and external applicable technical norms and standards;
• Monitors and improves storage tools and processes (database, SoPs,…) , and ensures their effectiveness in close coordination with his/her superiors and relevant other departments of HI/AL;
• Ensures project’s staff benefit from technical training upon needs, and that technical briefings/capacity-building of partner organization staffs upon needs in order to smoothen interactions with HI/AL and ensure optimal provision of services; 
• Ensures the quality and relevance of project activities implemented, in particular the quality of services provided to partner organizations;
• Ensures technical learning from projects by drawing on lessons learned and good practices;
• Makes sure HQ and Field technical specialists/resources get the information they require and collaborates with other HI/AL technical departments when necessary;
• Adjusts the project activities’ implementation to technical monitoring or audit recommendations, if applicable.
• Fosters and maintains smooth relationships with partner organizations and other relevant stakeholders involved in the project.

Mission 3. In charge of the implementation and Monitoring

Activities:

• With delegated authority from the project manager, represents HI-ATLAS Platform during the HI Ensures project implementation, in collaboration with the relevant departments and in line with general standards and procedures:
• Ensures the planning of activities and establishes action plans;
• Ensures that activities are implemented in line with the project reference documents and the allocated budget;
• Manages expenditures and ensures a follow up of budget lines for his/her activities;
• Ensures that activities are implemented according to internal quality and technical standards and, if necessary, proposes adjustment or improvements to help meet objectives;
• Follows procedures to develop new partnerships with user organizations;
• Ensures the effective implementation and follow up of institutional policies (PSEAH, mandatory cross-cutting approaches, etc.) on his/her project;
• Coordinates and collaborates with relevant internal services, especially logistics, HR, finance and technical departments;
• Ensures project data management:
• Ensures that the appropriate data collection and management tools are in place on the project, in line with applicable standards;
• Ensures that data related to the project is collected and compiled in the project database;
• Carries out regular verifications and makes any necessary corrections in the activity database.
• Ensures project reporting:
• Monitors the achievement of results and indicators, as per the logical framework;
• Is in charge of producing the appropriate reporting tools;
• Reports regularly to the line manager;
• Contributes to writing reports for the funding agencies when relevant;
• Guarantees the proper archiving of information and documentation regarding the project.

Mission 4. Influence & Communication:

• Represents HI/AL in relevant coordination bodies, contributes to HI’s external influence by participating in relevant networks;
• Communicates on evolutions of the project to partners and external stakeholders as much as relevant.

Mission 5. Strategy & business development:

• Provides inputs to contributes to the design of the program’s overall operational strategy
• Contributes to the design of project proposals for the continuity or expansion of the project, or for the development of new projects upon request.

Note that this job description must remain flexible; the list of tasks set out above is not exhaustive and is subject to changes resulting from the diversity of Handicap international activities to respond to additional tasks or changes as identified by the line manager.

Qualifications:

Education:

• Essential: Bachelor degree transport-logistics, supply chain, production management
• Desirable: Master’s degree in transport-logistics, supply chain or relevant education

Experience:

• Essential: at least 3 years of experience in logistics
• Essential: experience with NGOs/INGOs
• Essential: at least 1-year experience in supervising a team
• Desirable: at least two to three years of experience in logistics-related, supply chain management, warehouse management

Language:

• Essential: English and Arabic mandatory (oral and written)

Other skills:

• Mastering warehouse management (layout, inventory, …)
• Proficient: Microsoft Word, Excel, PowerPoint
• Strong management skills
• Excellent organizational skills
• Budget Management skills
• High analytical and logical capacity
• Autonomy and team spirit
• Good public relations skills
• Strong attention to details
• Motivated to bring humanitarian aid

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child. Safeguarding, Anti-fraud, bribery, and corruption.

Basic salary ranges for the position is going to be paid according to the experience and to HI salary Grid.

Basic Salary: Starting 2,250 USD

Closing date: 22/11/2024